Flexible online team registrations
SwimTopia makes accepting team registrations online fast and simple. Teams have the flexibility to customize their registration forms as needed. In addition to parent and swimmer information, forms can include volunteer preferences, emergency contact information, liability waivers and custom-defined fields. Secure online payments can be used to collect team dues, optional fees, and additional merchandise orders.
Time-saving volunteer management
Swim teams require a lot of work from a lot of volunteers. SwimTopia makes managing volunteers much, much easier. Volunteers are organized into groups such as "Timers" or "Concessions". Multiple shifts per meet are defined based on time or event number. Parents can sign-up for volunteer shifts at the same time they sign their kids for meet events. Behind the scenes, group leaders can see which shift positions need filling and can change shift assignments as necessary.
Hassle-free online swim meet entries
Whether parents or coaches sign-up for events, SwimTopia's quick and easy online process takes the hassle out of collecting swim meet entries. Parents can sign up every swimmer in the family at one time. Not swimming this meet? Need to arrive late or leave early? SwimTopia captures the details and makes it easy to know who is swimming and who is not. Coaches can view and edit all meet entries by age group, event and swimmer quickly and easily.
Automatic, awesome relay selections
SwimTopia makes selecting relay teams a breeze. It finds the fastest combination of swimmers for each relay team, taking into account meet attendance, late arrivals and early departures. Using configurable rules, SwimTopia will automatically swim-up younger swimmers to fill-out older relay teams. If needed, you can limit the number of relay teams per event or specify custom seed times to control lane assignments.
Complex eligibility rules? No problem!
Do you have special eligibility rules for some of your meets? Are minimum qualifying times required to register for an event? Are the eligibility requirements different for each age group? No problem! SwimTopia takes the headache out of eligibility verification. Specify your per-meet and per-event eligibility rules and SwimTopia will ensure only eligible athletes are allowed to register.
Complete Hy-Tek Meet Manager compatibility
SwimTopia is fully compatible with Hy-Tek Meet Manager. SwimTopia meet entries import directly into Hy-Tek Meet Manager for seeding and heat sheet generation. Once your meet is finished, export the meet results from Meet Manager and import them into SwimTopia to update your online record book and times database.
What our customers are saying
Tori Nordin, Computer Chair, Gators Swim Team - http://www.gatorswim.orgSwimTopia made swim meet sign-ups so easy, I wonder how we ever managed to do it any other way!
Annie White, Head Coach, Gators Swim Team - http://www.gatorswim.orgSwimTopia is great! It allowed me to spend more time coaching and less time dealing with computers.
