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5 Tips and Tools for Better Volunteer Management

May 14, 2018 by Elli Overton

Tips on Better Volunteer Management

Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

New League Templates Make Life Easier

April 23, 2018 by Elli Overton

Summer Swim League Pool - League Templates

Leagues that use SwimTopia to host their website* can now define league templates for meets and jobs, making it easier for teams using SwimTopia to get set up for the season. Once you've created meet and job templates, you can share them with all of your teams who are also using SwimTopia (league-wide use of SwimTopia is not a prerequisite). League Meet Templates Leagues can now define various … [Read more...]

Filed Under: New Features, SwimTopia Announcements

News Post Enhancements: Bulk Actions and Email-to-Post

April 20, 2018 by Elli Overton

News posts

We’ve been working hard to improve our News Post module because many teams use their news posts heavily throughout the season to keep their members up to date. Read on to learn about our enhanced News Post features. New Functionality Allows you to "Unpublish" Posts, Plus Manage Multiple Posts at Once We’ve added a handy feature to allow you to “Unpublish” news posts so that posts can be removed … [Read more...]

Filed Under: New Features, SwimTopia Announcements

Meet Templates, Meet Entry Preferences and the New-Look Swim Meet Interface

April 13, 2018 by Elli Overton

New-Look Interface

First Things First - What is a Meet Template? This season, SwimTopia has a new-look swim meet interface, and we're introducing a new “Meet Template” feature. Defining a Meet Template allows you to create a list of events and rules for different types of meets throughout the season (e.g. standard dual meets, tri meets, Divisionals, Champs, or Invitationals). Once you have defined the templates, … [Read more...]

Filed Under: New Features, SwimTopia Announcements

Feature Enhancement: New Headings and Symbols on Your Schedule Page

April 13, 2018 by Elli Overton

Calendar Display

New Headings and Symbols Visible on Your Team’s “Schedule” Page (Manage Team > Schedule) SwimTopia has a number of different settings that you can apply to meets – such as hiding the meet/event from the calendar, marking the meet as “unofficial” (commonly used for early season “Time Trial” meets), or designating the meet as “Rained Out” (if the meet didn’t get held, or only ran part way … [Read more...]

Filed Under: New Features, SwimTopia Announcements

New Features: Auto Open/Close and Entries Locking

April 13, 2018 by Elli Overton

Meet Entry Open/Close

SwimTopia Can Now Automatically Open and Close Online Signups In an effort to increase the convenience factor for the head volunteers on your swim team, SwimTopia now gives you the ability to automatically open and close meet entries and attendance declarations, RSVPs to non-meet events, and online job signups. We’ve updated our user interface to include a tab titled “Status” within your swim … [Read more...]

Filed Under: New Features, SwimTopia Announcements

Feature Enhancements: Calendar Subscribe and Display Options

April 12, 2018 by Elli Overton

Calendar Subscribe

Subscribe to the Team’s Calendar People can now subscribe to the team calendar to easily add their SwimTopia team’s meets and events to their calendar app or service. Members will then automatically receive calendar updates straight to their phone, tablet, or computer. There is a small “Subscribe” link next to the heading on the team’s public-facing calendar page (the page with the URL … [Read more...]

Filed Under: New Features, SwimTopia Announcements

Referral Program – Receive a 10% Credit Towards Your Team’s Next Renewal

January 30, 2019 by Elli Overton

New Year's Resolution Sale and SwimTopia referral program discount

10% Off Your Team's Next Renewal For Every Team You Refer! (Yes, Refer 10 Teams and Your Team is Free!) In appreciation of our avid fans and biggest advocates, the SwimTopia referral program is designed to save your team money. It’s easy to participate, just tell your friends about us on Facebook, email folks you know that are involved in running a swim team and tell them about us, or mention us … [Read more...]

Filed Under: In The Spotlight

Trainings and Demos in the D.C. Area

January 30, 2018 by Elli Overton

DC Trainings and Demos

DC Trainings and Demos – Coming to Virginia and Maryland Following the success of last year's DC trainings and demos, the SwimTopia team are coming to the D.C. Area again this spring. Join Director of Sales & Marketing, Elli Overton, and Customer Happiness Specialist, Tracy Nelson, to learn more about SwimTopia. Whether you're not yet a customer, or you're already a customer, there is … [Read more...]

Filed Under: In The Spotlight, SwimTopia Announcements Tagged With: demo, swim software, training

What’s New to SwimTopia in Spring 2018

January 30, 2018 by Elli Overton

What's New to SwimTopia

What's New to SwimTopia this Spring? Some Handy Features For Your Team In the off-season, we’ve been busy adding some frequently-requested enhancements to our current features. Before the summer season arrives, we’ll have even more to tell you about, so watch this space! For now, here's some highlights of what's new to SwimTopia this spring: Color Picker You can now easily select team colors … [Read more...]

Filed Under: New Features

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Swim Software You’ll Love

Everything you need to run your swim team and your swim meets in one powerful, web-based, swim software solution. Save time, eliminate hassle, and manage your swim team better with SwimTopia.

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Testimonials

Copperfield Logo
We have been using Meet Maestro to run our summer swim meets and have found the system to be truly intuitive. Summer league is run by volunteers who simply don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work with minimal direction from me.
Maverick SSL Logo
Some of our league’s teams beta tested SwimTopia’s Meet Maestro meet management software and found it to be very user friendly with an easy learning curve. New and very experienced scorekeepers discovered Meet Maestro—working in conjunction with the CTS Dolphin stopwatch system—to be an extremely efficient way of running our meets.
Balcones Woods Logo
For a busy swim team volunteer, it’s very helpful to have the SwimTopia mobile app available. It gives you heat results and scores in real time, and it also lets you easily track the progress of the meet so you know exactly when your kids’ next event is coming up.
Lake Marion Lasers
I am very impressed with the customer service and willingness of SwimTopia to help answer any questions and teach me how to use the site.
Westfield Waves logo
Thank you so much SwimTopia! I have been so impressed with your customer service as we have started using your site this year! I so appreciate all the help and we have already discovered so many ways that your system is going to make managing our summer swim team easier!
Whittington Creek Swim Team Logo
Our team used the SwimTopia Live feature in your mobile app last night – and our parents LOVED it!!!!! It worked perfectly. A mobile app like this one is super helpful to keep track of what event is being swum. Seeing real time results, instead of waiting till the end of the day, is fantastic. We will definitely use it next season at all our dual meets!
Sugar Land Sharks
Setting up the payment processor – WePay – was very easy and took just minutes! Overall, you’re going to love SwimTopia, a born and bred Texas choice for your swim team!
WHALe
SwimTopia brought the West Houston Aquatic League together through the use of a common platform. Standardization and league management capabilities have greatly reduced our manual efforts. We are very happy with our choice of SwimTopia as a League wide solution, they’re easy to work with and listen to the needs of their customers.
Cary Swim Club Imps
We LOVE SwimTopia! Imagine managing amazing year-to-year team growth from poolside, home, work – all the tools you need to register, communicate, schedule, and more – all in one place.
Circle C Seals
There are countless features about SwimTopia that make it awesome, but my favorite has to be the ease of sign ups: for meets, for volunteers, for parties or whatever your team needs. It’s all done in one place and it is extremely user-friendly!

Latest Posts

  • Swimmer Gifts for the Holiday Season – 2019 November 26, 2019
  • Notification Alerts Keep Your Team Up-To-Date November 1, 2019
  • Why the Krakens Loved Meet Maestro September 30, 2019
  • New Features to Fit Your Meet Management Needs July 17, 2019
  • Early Bird Discount 2019/2020 – Plan ahead and save! July 2, 2019

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Austin, Texas 78759

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