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Powerful on their own.
Better Together
Premium
Lite
Everything in Team Lite + Meet, plus:
- Give families one home for team information
- Simplify registration, payments, and communication
- Fill volunteer roles with less follow-up
- Manage team events, stores, and sponsors
- Keep your entire swim season connected
No payment method required.
These remain the same regardless of the selected organization:
- Keep your roster organized and accessible
- Communicate with families and athlete groups
- Collect availability and create entries faster
- Build individual entries and relays with ease
- Run meets from setup through final results
- Share results and keep families connected
No payment method required.
Download the free app
Pro features available for purchase in app.
Trusted by the swim community
(Because we were created by the swim community)
Is Swimtopia Right for Your Team?
Swimtopia is built for summer and recreational teams, school programs, and year-round clubs that want intuitive tools for roster management, registration, communication, meet entries, relays, meet operations, results, and mobile engagement.
Summer and school teams can bring nearly every part of their season together in one connected platform. Year-round clubs can use Swimtopia for seasonal registration, team communication, meet preparation, and meet management while continuing to use other systems for specialized needs.
If your organization requires recurring monthly billing, practice-attendance tracking, lesson management, or other specialized year-round capabilities, contact our Sales Team. We’ll help you understand Swimtopia’s current capabilities and determine the best fit for your program.
Not Sure Which Plan Is Right?
Choose Team Lite + Meet if your organization already has a website or other administrative systems and primarily needs better roster management, communication, meet entries, relays, and meet-management tools.
Choose Mobile Pro when you want interactive athlete performance graphs and a more personalized meet-day experience with heat sheets, estimated start times, swim reminders, results notifications, live swimming and diving results, and team scores.
Pricing is billed annually. Per-athlete fees can be paid by families during online registration when that option is enabled. School flat-rate pricing is available for eligible school programs. Available features, payment-processing options, and integrations may vary by Swimtopia plan and organization configuration.
Swimtopia Team + Meet
FAQs
How does the free trial work?
Complete the signup form—no payment is required—and you’ll immediately receive a Swimtopia account to explore. We’ll send you a welcome email with information, helpful links, and tips for getting started. You’ll also have access to the Swimtopia Help Center and Customer Happiness Team. If you decide to continue with Swimtopia, your trial account becomes your team account, so you won’t need to start over.
Does the Swimtopia free trial include all features?
Yes. The Swimtopia free trial gives you full access to the swim team management features included in your selected plan, along with Swimtopia’s meet management tools. You can use the trial to explore how Swimtopia supports registration, team management, and running meets. If you continue after the trial, the site you created becomes your permanent team account.
What happens when the Swimtopia free trial ends?
The Swimtopia free trial lasts two weeks. After two weeks, Swimtopia will email your team’s first invoice unless you contact us before then. No payment is required to begin the trial, and there is no obligation to continue.
Can I upgrade my Swimtopia plan?
Yes. You can upgrade your Swimtopia plan as your team’s needs change without losing your account data. Teams can move from Team (Lite) to Team (Premium) for additional team management capabilities or upgrade to Team (Premium) + Meet for connected team and meet management. Because Team (Premium) includes team management only, teams that also need meet management should select the Team (Premium) + Meet bundle. Contact us when you’re ready to upgrade, and we’ll help you choose the right Swimtopia plan.
When does Swimtopia charge per-athlete fees?
For teams subject to per-athlete fees, Swimtopia deducts the fee automatically from credit card registration payments once per athlete, per calendar year. Teams can display the fee as a separate registration line item or hide it from members. Swimtopia tracks each athlete to ensure that the same athlete is not charged more than once during the calendar year.
Teams that do not accept credit cards during registration—or do not process registration payments through Swimtopia—will be invoiced for additional athletes once per year at the end of their swim season:
- Summer teams receive their athlete invoice in late June.
- High school teams on the per-athlete plan receive their additional athlete invoice in mid-February.
- Year-round teams receive their athlete invoice in April.
Why are there two pricing options for School Teams and which should I choose?
Swimtopia offers per-athlete and flat-rate pricing options for school swim teams because schools have different team sizes, budgets, and purchasing requirements.
Per-athlete pricing may produce two invoices: one at signup or on the team’s renewal anniversary, and another at the end of the season for athletes whose fees were not covered through credit card registration payments. Because processing multiple invoices can be difficult under some schools’ purchase-order procedures, Swimtopia also offers school teams one flat-rate annual invoice, regardless of team size.
Flat-rate pricing may be better for a larger team that wants predictable costs and one invoice per year. Per-athlete pricing may be better for a smaller, cost-conscious team that can process up to two invoices. Schools can select either option on the Swimtopia signup form or contact us to change plans.
Can my school have separate Swimtopia accounts for its boys’ and girls’ teams?
Yes. A school with separate boys’ and girls’ swim teams can use two Swimtopia accounts for the same price as one account. If the school selects per-athlete pricing, it will pay the $190 upfront fee only once, and the athlete invoice will include athletes from both accounts.
What are Swimtopia’s credit card processing fees?
Swimtopia’s payment processing partner charges 3.4% plus 30¢ per transaction for online credit card payments made through registrations or online store purchases. There are no setup or maintenance fees for the team’s payment processing account.
How many invoices should I expect each year?
Your team’s SwimTopia subscription is broken down into two invoices per year*:
- Base Annual Renewal: All teams are charged the annual base subscription fee invoiced during the anniversary month of when your team signed up with us
- Athlete Invoice: A second invoice for the team’s athlete fees is issued annually based upon the total number of athletes on your roster, including all competitive athletes that were on the team during the season as well as any non-competitive athletes.
More detailed information about our team billing and timing of athlete invoices (dependent on your team type) can be found here – SwimTopia Team Billing: Policies, Pricing & FAQs
*Schools on our flat-rate pricing will only receive one invoice per year