SwimTopia accounts provide tools to run your swim team and your swim meets in one easy-to-use, powerful, web-based swim software solution. Choose the plan that’s best for you: SwimTopia Premium for our flagship team management product, or SwimTopia Lite with fewer team management features. Both plans offer Meet Maestro and all meet related features to help you run your meets with ease. Pick the plan that’s right for you, and give us a try with a free 2-week trial — no credit card, no obligation!
Annual base subscription fee + a per-athlete fee that can be passed along to parents during registration—and costs less than:
A swimmer’s free team t-shirt  ~~~  A cup of coffee  ~~~ A typical swimmer’s concessions allowance!
The invoice for the base annual subscription fee is issued annually on the anniversary of the team’s initial signup. A second invoice for the per-athlete fees will be sent in early July for all athletes on the roster where the athlete fee was not automatically collected during registration. See our Billing Policies FAQ
Choose the Plan That’s Right for You | LITE | PREMIUM |
|---|---|---|
 Swim team management and Meet Maestro, in one comprehensive package. | Try for free | Try for free |
Website | ||
Online Calendar with Meet Signups | ||
Online Registration, Credit Card Payments | ||
Parent Portal with Upcoming Meets, Times History | ||
Online Registration, Check & Member/Number | ||
Parent Portal with Upcoming Jobs | ||
Custom Website and Hosting | ||
Custom Domain | ||
Unlimited Customizable Web Pages | ||
Drag and Drop Function-Ready Snippets | ||
Volunteer Signups on Online Calendar | ||
Volunteer Signups During Registration | ||
Non-Meet RSVPs | ||
News Posts | ||
Online Store | ||
Swim Team Management | ||
Meet Entries Matrix | ||
One-Click Relay Generator | ||
Records Management | ||
Email & Push Alert Communications | ||
Robust Team Reports | ||
Non-Meet Events | ||
Volunteer Jobs & Shifts for Meets | ||
Volunteer Jobs & Shifts for Non-Meet Events | ||
Volunteer Reports | ||
Volunteer Points Tracking | ||
Sponsorship Features | ||
Meet Management with Meet Maestro | ||
Meet Day Software | ||
Virtual Meets | ||
Robust Meet Reports | ||
Benchmarks (Records, Time Standards) | ||
Seamless integration to SwimTopia – No More File-Swapping | ||
Compatibility With Other Platforms | ||
Integration with Wireless Timing: CTS Dolphin and System 5/6/7, Time Drops, Wylas | ||
SwimTopia Mobile App – Free | ||
Push Notifications for Team Alerts | ||
Live Event/Heat Bar | ||
Family Overview | ||
Time History | ||
Meet Signups | ||
Volunteer Signups | ||
SwimTopia Mobile App – PRO Upgrade | ||
Favorite Swimmers* | ||
Heat Sheets with Up-to-Date Estimated Start Times* | ||
Upcoming Swim Alerts* | ||
Live Results* | ||
Results Notifications* | ||
Team Scores* | ||
*Features offered with a Pro subscription when team is using Meet Maestro. We offer a 7-day free trial for Pro, then $2.99/mo or $9.99/yr. | ||
Try for free | Try for free | |
Sign up for a free trial and access the full functionality of SwimTopia for two weeks. No credit card required!
Yes! During your trial, you’ll have full access to all the great features we provide to make running your swim team a whole lot easier. This includes all of our swim team management features in your selected plan, plus Meet Maestro, our innovative solution for managing your meets. Your trial site continues on to be your team account when your trial is finished.
If you start with the Lite plan and decide you’d like to upgrade to Premium, we can upgrade your account without losing any data.
Teams subject to per-athlete fees will have those fees deducted automatically from any credit card registration payments once per year/per athlete. Teams have the choice to add the fees to their registration forms as a separate line item or to hide the fees from members. SwimTopia keeps track of each athlete in your system to ensure athletes are not charged more than once in a calendar year. Any teams that don’t use credit cards during registration, or who don’t take payments through SwimTopia, will be invoiced for additional athletes once per year at the conclusion of your swim season.
Summer teams will receive their athlete invoice in late June.
High school teams on the per-athlete billing plan will receive their additional athlete invoice in mid-February.
Year-Round Teams will receive their athlete invoice in April.
Our per-athlete pricing usually generates two invoices for teams, one at the time of signup (or on the team’s renewal anniversary), and one at the end of the season when we invoice for any athletes not covered by credit card registration payments. We’ve heard from school teams that arranging payment from school governing organizations for two separate invoices can be problematic given school restrictions around PO processes and procedures. For this reason, we are pleased to offer a second payment option for our school teams of one flat rate invoice, regardless of team size, to be invoiced annually on the team’s anniversary date.
As for which pricing option you should choose, it depends on your school. If you have a big team, the flat rate pricing is probably a lower overall price, easier to budget for, and easier to process with only one invoice per year. If you have a small team, you don’t mind potentially paying two invoices per year, and you’re cost-conscious, the per-athlete pricing might be right for you.
You can choose whether you want to pay the flat rate price, or the per-athlete price on the signup form. Or you can contact us change your plan.
If your school has separate boys and girls teams, you can choose to use two SwimTopia accounts to manage the teams for the same price as one account. If your school chooses the per-athlete fee pricing, the school will be charged the upfront fee of $150 only once, and the athlete invoice will include all athletes in both accounts.
Payment processing fees of 3.4% plus 30¢ per transaction are charged by our payment processing partner to accept online credit card payments for registrations or online store purchases. There are no account setup or maintenance charges associated with teams’ payment processing accounts.
If you have any questions please contact us.
I love the "full features" that SwimTopia provides, from hosting a website that promotes the team, to actually hosting and running a swim meet. It handles registration & waivers, purchasing of merchandise, fee payment, meet entry, and meet management. And it is so easy to use.
We used to use several excel spreadsheets on several computers to run our club - but now it's all incorporated into one place - SwimTopia! It all starts off with being able to have one place to look for all our swimmers, meets, parent volunteers, registration, spirit wear, and fee collection.
Our team has been using SwimTopia for years and it makes the interaction between all of our volunteer and paid employees very easy. We appreciate the ease of use, and the little extras that make running a yearly swim team much easier. For a summer swim team, SwimTopia does provide the best variety of applications/uses that are needed to easily, and simply, organize and run the swim team.
We've used SwimTopia for 6 years, but in 2019 used the combined SwimTopia team management and Meet Maesto meet system. The near-seamless integration of the two very different software packages saved out team a massive amount of time and headaches. In addition, the SwimTopia staff just 'gets' swim team administration.Â
SwimTopia allows our team to easily manage the team. From registration to volunteer coordination through managing meets, it makes the process so much easier.
Coaches and administrators love Swimtopia! Entry interface for Coaches is unmatched. Team management functions are easy to use, allowing a number of administrators to get up and running quickly. User Role access also very easy to implement. Support is incredibly good, which is necessary in this space, where panicked users are, I'm sure, are a constant.
We tried TeamUnify to help us manage registrations and communications and it was disastrous. The software and functionality was over-complicated. Set-up required days rather than hours. Tasks were not intuitive. Our parents literally begged us to go back to SwimTopia. SwimTopia is an actual utopia.
Going with SwimTopia was best decision we ever made. The website enables us to do team management of all aspects of our swim team. We were able to streamline registration, finally becoming paperless, stay on top of volunteer assignments, and availability of parents.
Last year, our summer league team adopted SwimTopia and went from four separate registration, email communication, instant communication, and team management systems to one. The functionality is intuitive, mobile and, best of all, easy to learn. Our coaches, reps, and parents have all been very pleased!
