Help Center

SwimTopia and Meet Maestro Features

More Features. More Benefits. All in One Cloud-Based Platform.

SwimTopia features help you streamline running your team or league, and our integrated Meet Maestro makes meet management a breeze. Robust yet remarkably straightforward to use.

Features and Simplicity You’ll Love

Some swim management software is archaic. Others are incomplete or too complicated. We thoughtfully designed our swim team and swim meet management software to have everything you need while making your life and all those who use it a whole lot easier. With just a click or two, you can manage your teams, leagues, meets and volunteers.

We give coaches, managers, swimmers and parents something to cheer about.

Modern Features That Save You Time

We built in features you’ll actually use and love—without adding complexity. Our online swim team and swim league software is easy to learn by anyone so your volunteers have little to no ramp up time.

“Our swim team started using SwimTopia over three years ago and hasn’t looked back! I can personally say that it has saved me hours and hours each week, allowing me to spend more time working with the swimmers. Additionally, the time I am spending with the swimmers is more functional because I have the data at my fingertips on the deck.”

– Heidi

Custom Website

A swim team website that integrates all your team management needs.

Online Registration

Swim team registration without the paper or hassle.


Streamlined communications to keep team members and parents informed.

Volunteer Management

Job signup and tracking that encourages and tracks participation.


Your team’s nerve center for signups, results and more.

Meet Entries & Event RSVPs

The easiest, fastest way to manage swim meet entries, data and swimmers.

Meet Maestro Meet Management

Meet management software that’s painless to learn and a joy to use.

HY-TEK Compatibility

A flexible solution that replaces HY-TEK and moves you to the cloud while also providing the compatibility you need, when you need it.

Timing System Integrations

Integration with multiple timing systems for greater efficiencies.

Rosters & Account Management

The most customizable, organized way to manage swimmers and parents.

USA Swimming Integration

Seamless syncing with USA Swimming SWIMS 3.0 OMR System.

Parent Portal

All your families’ information at a glance with individual parent logins.

Merchandise Sales

A convenient way to sell spiritwear and sponsorships online.

Payment Processing

A secure payment system to keep your data safe and protected.

Mobile App

A single place for parents and swimmers to stay informed, on time and engaged.


Privacy and security protocols to keep your swimmer and payment data private and protected.


Free and powerful websites to help with league management.


A Help Center and Customer Happiness Team with 98% customer satisfaction ratings.

SwimTopia is the most modern, comprehensive, easy-to-use swim management solution on the market.

Why Teams and Leagues Love SwimTopia

I love the "full features" that SwimTopia provides, from hosting a website that promotes the team, to actually hosting and running a swim meet. It handles registration & waivers, purchasing of merchandise, fee payment, meet entry, and meet management. And it is so easy to use.

David B. Technology/Web Manager, Chattanooga Area Swim League

We used to use several excel spreadsheets on several computers to run our club - but now it's all incorporated into one place - SwimTopia! It all starts off with being able to have one place to look for all our swimmers, meets, parent volunteers, registration, spirit wear, and fee collection.

Doug W. Technology Manager, River Glen Swim Team

Our team has been using SwimTopia for years and it makes the interaction between all of our volunteer and paid employees very easy. We appreciate the ease of use, and the little extras that make running a yearly swim team much easier. For a summer swim team, SwimTopia does provide the best variety of applications/uses that are needed to easily, and simply, organize and run the swim team.

Heather C. Webmaster, Muirfins

We've used SwimTopia for 6 years, but in 2019 used the combined SwimTopia team management and Meet Maesto meet system. The near-seamless integration of the two very different software packages saved out team a massive amount of time and headaches. In addition, the SwimTopia staff just 'gets' swim team administration. 

Randy K. Cross Creek Krakens

SwimTopia allows our team to easily manage the team. From registration to volunteer coordination through managing meets, it makes the process so much easier.

Dave M. Lenoir City Bettas Swim Team

Coaches and administrators love Swimtopia! Entry interface for Coaches is unmatched. Team management functions are easy to use, allowing a number of administrators to get up and running quickly. User Role access also very easy to implement. Support is incredibly good, which is necessary in this space, where panicked users are, I'm sure, are a constant.

Michael S. Computer Team, Pinole Seals

We tried TeamUnify to help us manage registrations and communications and it was disastrous. The software and functionality was over-complicated. Set-up required days rather than hours. Tasks were not intuitive. Our parents literally begged us to go back to SwimTopia. SwimTopia is an actual utopia.

Beth R. Legacy Park Sharks

Going with SwimTopia was best decision we ever made. The website enables us to do team management of all aspects of our swim team. We were able to streamline registration, finally becoming paperless, stay on top of volunteer assignments, and availability of parents.

Tony S. Cedar Creek Stingrays

Last year, our summer league team adopted SwimTopia and went from four separate registration, email communication, instant communication, and team management systems to one. The functionality is intuitive, mobile and, best of all, easy to learn. Our coaches, reps, and parents have all been very pleased!

Jennifer B. Swim Team Rep, Windyrush Dolphins