Online Swim Team Registration

Swim Team Registration Without the Paper or the Hassle

Running swim team registration with SwimTopia is fast and simple. Our online swim team registration forms allow you to capture the data your team needs. Options include adding custom fields, accepting legally binding electronic signatures, capturing emergency and medical information, and more. It’s even possible to make your swim team registration form private while your returning swimmers register and then open it for new swimmers when you’re ready. This registration data creates the foundation for your new, integrated system.

Easily include custom questions
Sign up volunteers during registration
Download reports on your registration data
Pay by credit card, check or member number
Track family affiliations

A tribute to swim parents - Happy mom and daughter at Swim Team Registration
swim team registration
Easily Include Custom Questions

It’s simple to recreate an online version of your old paper swim team registration form with our customizable fields. Simply drag and drop your liability waiver or other information into our preformatted “Acknowledgement Sections.” Add custom questions, collect volunteer opt-out fees, capture medical information; how much you include during registration is up to you.

Sign Up Volunteers During Registration

Every team organizes volunteer job signups a little differently. Some teams like to have team members sign up for all or most swim meet job positions, or provide their role preferences, at the beginning of the season. SwimTopia makes it possible to integrate and track your volunteer signups during swim team registration–if you want to.

swim team registration volunteer management
swim team registration reports
Download Reports on Your Registration Data

Our robust reports help you easily organize and manage your data. You can export your registration data into a CSV file for easy portability or print your electronically signed waivers for insurance purposes. We have reports to help you determine how many years swimmers have been on the team, athlete counts by age group, who’s new this year… You can even report on and email members from last year who haven’t signed up yet. Too easy!

Pay by Credit Card, Check or Member Number

Simplify the swim team registration process with payment options that can be turned on or off, or used in combination: credit card, check or membership number. Multi-swimmer discounts and discount codes are options. It’s even possible to integrate merchandise sales into registration to streamline families’ payments to the team.

Track Family Affiliations

We keep your family information together for easy communication and volunteer tracking. Families can add as many involved family members as they like–parents, step-parents, grandparents–and all can have a login to SwimTopia but choose to opt in/out of team-wide emails. At least one family member is required to “opt in” for team-wide emails to ensure information distribution.

Cary Swim Club Imps
We LOVE SwimTopia! Imagine managing amazing year-to-year team growth from poolside, home, work – all the tools you need to register, communicate, schedule, and more – all in one place.
Stefan V.The Cary ImpsCary, NC