For most Summer teams, the 2018 swim season is finally winding down, if not already over. Hopefully your season was fun and ran smoothly. We want to make sure 2019 is even better! SwimTopia will reward you for planning ahead with our Early Bird Discount. Start a trial for a new SwimTopia account by September 30 and get 20% off, or renew early and get 10% off your annual subscription. Teams New to … [Read more...]
Volunteer Signups: How Does Your Team Manage Them?
The Pros and Cons of Different Volunteer Signup Systems SwimTopia works with over 1100 swim teams around the country, so we’ve seen about 1000 different ways that teams can manage their volunteers. Ok, that might be a slight exaggeration. 😁 But teams can, and do, use many different strategies to manage their volunteers! Here we’ll explore some pros and cons of different volunteer signup … [Read more...]
5 Tips and Tools for Better Volunteer Management
Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]
New League Templates Make Life Easier
Leagues that use SwimTopia to host their website* can now define meet and job templates, making it easier for teams using SwimTopia to get set up for the season. Once you've created meet and job templates, you can share them with all of your teams who are also using SwimTopia (league-wide use of SwimTopia is not a prerequisite). League Meet Templates Leagues can now define various meet templates … [Read more...]
News Post Enhancements: Bulk Actions and Email-to-Post
We’ve been working hard to improve our News Post module because many teams use their news posts heavily throughout the season to keep their members up to date. Read on to learn about our enhanced News Post features. New Functionality Allows you to "Unpublish" Posts, Plus Manage Multiple Posts at Once We’ve added a handy feature to allow you to “Unpublish” news posts so that posts can be removed … [Read more...]
Meet Templates, Meet Entry Preferences and the New-Look Swim Meet Interface
First Things First - What is a Meet Template? This season, SwimTopia has a new-look swim meet interface, and we're introducing a new “Meet Template” feature. Defining a Meet Template allows you to create a list of events and rules for different types of meets throughout the season (e.g. standard dual meets, tri meets, Divisionals, Champs, or Invitationals). Once you have defined the templates, … [Read more...]
Feature Enhancement: New Headings and Symbols on Your Schedule Page
New Headings and Symbols Visible on Your Team’s “Schedule” Page (Manage Team > Schedule) SwimTopia has a number of different settings that you can apply to meets – such as hiding the meet/event from the calendar, marking the meet as “unofficial” (commonly used for early season “Time Trial” meets), or designating the meet as “Rained Out” (if the meet didn’t get held, or only ran part way … [Read more...]
New Features: Auto Open/Close and Entries Locking
SwimTopia Can Now Automatically Open and Close Online Signups In an effort to increase the convenience factor for the head volunteers on your swim team, SwimTopia now gives you the ability to automatically open and close meet entries and attendance declarations, RSVPs to non-meet events, and online job signups. We’ve updated our user interface to include a tab titled “Status” within your swim … [Read more...]
Feature Enhancements: Calendar Subscribe and Display Options
Subscribe to the Team’s Calendar People can now subscribe to the team calendar to easily add their SwimTopia team’s meets and events to their calendar app or service. Members will then automatically receive calendar updates straight to their phone, tablet, or computer. There is a small “Subscribe” link next to the heading on the team’s public-facing calendar page (the page with the URL … [Read more...]
2018 Referral Program – Receive a 10% Credit Towards Your Team’s Next Renewal
10% Off Your Team's Next Renewal For Every Team You Refer! (Yes, Refer 10 Teams and Your Team is Free!) In appreciation of our avid fans and biggest advocates, this year's referral program is designed to save your team money. It’s easy to participate, just tell your friends about us on Facebook, email folks you know that are involved in running a swim team and tell them about us, or mention us at … [Read more...]
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