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SwimTopia Tips & Tricks

Summer Swim to Year-round Club: Picking your Perfect Competitive Team

July 22, 2022 by Mariah Harper

Though still brutally hot (depending on where you are in the country), peak summer swim season is finally passing. This might also mean assessing what’s next for your young swimmer. In our previous blog, SwimTopia spoke about the immense benefits of year-round competitive (a.k.a. club) swim teams. Not only will your athlete continue developing strong friendships in club swim, they will also … [Read more...]

Filed Under: Customers, General, Industry News, Parents, Summer League, Summer Team, SwimTopia Tips & Tricks, Team, Year-Round Tagged With: club swim, coach, coaches, summer, summer swim, swim team management, swim teams, swimming, year-round swim, year-round swim team

From Summer Swimmer to Year-round Athlete

June 21, 2022 by Mariah Harper

Summer League Swimming - Coach and Kids

We are quickly reaching, if not the end of the season for many leagues, at least the mid-way point (where does the time go??). It’s been a whirlwind of cheers and chants, snacks and backpacks, chlorine and cozy towels. And maybe, just maybe, your young athlete has caught the ‘swimming bug.’ Perhaps, they’re not quite ready to hang up their swimsuit for the year. “What’s next??” they might be … [Read more...]

Filed Under: Administrators, Coaches, Customers, General, Industry News, Parents, Summer League, Summer Team, SwimTopia Tips & Tricks, Team, Year-Round Tagged With: club swim team, coach, exercise, goals, practice, summer swim, swim team management, swimming, year-round swim team

SwimTopia New Features: Heat Sheet Indicator

May 30, 2022 by Mariah Harper

Diver

SwimTopia takes  pride in being a customer centric company. We try our best to consider customer feedback and implement it when possible. Most recently we updated the way heat sheets can be pushed to your teams. With the heat sheet indicator option you can send out heat sheets according to your preference.  Not only is the heat sheet indicator customizable from meet-to-meet, when you toggle to … [Read more...]

Filed Under: Administrators, Communications, Customers, General, In The Spotlight, Meet Management, Mobile App, New Features, Summer Team, SwimTopia Tips & Tricks, Team, Website Tagged With: app features, coach, heat sheets, mobile app, new features, summer swim, swim meets

SwimTopia’s Summer Series: Dealing with DQs

May 25, 2022 by Mariah Harper

Virtual Meet Software with Meet Maestro

  The first meet of the season is quickly approaching (or already behind you in some states!)! Both new and returning swim parents often have many questions pre-season, several of which may involve “Disqualifications” (a.k.a. DQs). Returning parents might have encountered DQs in seasons past and new parents may be wondering what this “scary” acronym could possibly signify. Never fear! … [Read more...]

Filed Under: Administrators, Coaches, Communications, Customers, General, Leagues, Meets and Events, Parents, Summer League, Summer Team, SwimTopia Tips & Tricks, Team Tagged With: disqualifications, DQs, summer, summer swim, swim parent tips, swimmer tips, swimming

Swim Parent Expectations- How Best to Support your Athlete

April 27, 2022 by Mariah Harper

Team Topia launches crowdfunding campaign

After two years of social distancing, limited on-deck capacity, and virtual meets, swim team is officially back. Across the country, parents, kiddos, and coaches alike are rejoicing this quintessential summer activity’s return. As a parent, you may be anticipating the return of various activities: cheering on your young athletes, volunteering to keep all things “swim” smoothly rocking and rolling, … [Read more...]

Filed Under: Customers, General, High School, Parents, Summer League, Summer Team, SwimTopia Tips & Tricks, Team, Year-Round Tagged With: coach, coaches, goals, high school swim team, parent expectations, summer, swim parent, swim teams, swimming

Volunteer Signups: How Does Your Team Manage Them?

March 10, 2022 by Elli Overton

Volunteer Signups - Timer

The Pros and Cons of Different Ways of Collecting Volunteer Signups SwimTopia works with over 1800 swim teams around the country, so we’ve seen thousands of different ways that teams can manage their volunteers. Ok, that might be a slight exaggeration. 😁 But teams can, and do, use many different strategies to manage their volunteers! Here we’ll explore some pros and cons of different ways of … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks, Volunteer Management

5 Tips and Tools for Better Volunteer Management

May 14, 2018 by Elli Overton

Tips on Better Volunteer Management

Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

How SwimTopia pays for itself…and then some!

August 24, 2019 by Elli Overton

Photos [1] [2] by Gerd Altmann and Aquilatin, respectively   Swim teams, especially summer and high school swim teams, run on tight budgets. Because they are largely volunteer-run and mostly non-profit, swim teams often find it challenging to provide quality swim programs for their community – at an affordable price – while staying financially afloat. For some teams, the total price of … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Help Your Team Parents: Things They Should Know About SwimTopia

October 27, 2016 by Elli Overton

Help team parents with SwimTopia

Your team has just signed up for this amazing new swim team management platform and you want to help team parents make use of all the great features. How can you help team parents get the most out of this exciting treasure trove of features and information? For the main functions of SwimTopia that your parents use (registration, meet and job sign up, website and account login, and viewing … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Making the Most of Your SwimTopia Reports

October 25, 2016 by Elli Overton

swim team registration reports

The power of SwimTopia is in the integration of your team’s information; to harness that power you need to be familiar with our reporting options and capabilities. SwimTopia reports give you the flexibility you need, to find the information you want. During the swim season SwimTopia added some reports and upgraded the functionality of others. We have a great selection of reports; read on to … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

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Swim Software You’ll Love

Everything you need to run your swim team and your swim meets in one powerful, web-based, swim software solution. Save time, eliminate hassle, and manage your swim team better with SwimTopia. Start a free trial to see for yourself today.

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Testimonials

Maverick SSL Logo
Some of our league’s teams beta tested SwimTopia’s Meet Maestro meet management software and found it to be very user friendly with an easy learning curve. New and very experienced scorekeepers discovered Meet Maestro—working in conjunction with the CTS Dolphin stopwatch system—to be an extremely efficient way of running our meets.
Woodneath Farms Swim Team Logo
The user-friendly data entry, the way DQs are easy to code, the ability to have multiple computers running data entry to speed things up, the reports we were able to run… all of these things made for a fantastic experience. We are really excited to keep using Meet Maestro in the future!
Legacy Park Sharks logo
We tried TeamUnify to help us manage registrations and communications and it was disastrous. The software and functionality was over-complicated. Set-up required days rather than hours. Tasks were not intuitive. Our parents literally begged us to go back to SwimTopia. SwimTopia is an actual utopia.
North Cobb High School logo
Love SwimTopia, and so do our team parents! So user-friendly. Thank you for the creation of such a great management program!
Maverick Summer Swim League logo
Some of our league’s teams beta tested SwimTopia’s Meet Maestro meet management software and found it to be very user friendly with an easy learning curve and a responsive tech support team when compared to current meet management products. 
River Glen Swim Team logo
When we first switched over – the folks at SwimTopia were very helpful in assisting us in getting our site up and running very quickly. Then, if we ever need any assistance, I can either call and talk with someone immediately, or they call back very quick.
Kenwood Swim Club Logo
Extremely user friendly. Intuitive interface. Quality help documentation. EASY TO USE!
Copperfield Dolphins Swim Team logo
quot;}">We have been using Meet Maestro and found the system to be truly intuitive. Summer league is run by volunteers who don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work. 
Copperfield Logo
We have been using Meet Maestro to run our summer swim meets and have found the system to be truly intuitive. Summer league is run by volunteers who simply don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work with minimal direction from me.
Maverick Summer Swim League Logo
New and very experienced scorekeepers discovered Meet Maestro – working in conjunction with the CTS Dolphin stopwatch system – to be an extremely efficient way of running our meets.

Latest Posts

  • Announcing New Competition Category Terminology August 2, 2022
  • Summer Swim to Year-round Club: Picking your Perfect Competitive Team July 22, 2022
  • From Summer Swimmer to Year-round Athlete June 21, 2022
  • SwimTopia Summer Series: Key Player Parent Volunteers June 10, 2022
  • SwimTopia New Features: Heat Sheet Indicator May 30, 2022

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