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SwimTopia Tips & Tricks

Swim Parent Expectations- How Best to Support your Athlete

April 27, 2022 by Mariah Harper

Team Topia launches crowdfunding campaign

After two years of social distancing, limited on-deck capacity, and virtual meets, swim team is officially back. Across the country, parents, kiddos, and coaches alike are rejoicing this quintessential summer activity’s return. As a parent, you may be anticipating the return of various activities: cheering on your young athletes, volunteering to keep all things “swim” smoothly rocking and rolling, … [Read more...]

Filed Under: Customers, General, High School, Parents, Summer League, Summer Team, SwimTopia Tips & Tricks, Team, Year-Round Tagged With: coach, coaches, goals, high school swim team, parent expectations, summer, swim parent, swim teams, swimming

Volunteer Signups: How Does Your Team Manage Them?

March 10, 2022 by Elli Overton

Volunteer Signups - Timer

The Pros and Cons of Different Ways of Collecting Volunteer Signups SwimTopia works with over 1800 swim teams around the country, so we’ve seen thousands of different ways that teams can manage their volunteers. Ok, that might be a slight exaggeration. 😁 But teams can, and do, use many different strategies to manage their volunteers! Here we’ll explore some pros and cons of different ways of … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks, Volunteer Management

5 Tips and Tools for Better Volunteer Management

May 14, 2018 by Elli Overton

Tips on Better Volunteer Management

Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

How SwimTopia pays for itself…and then some!

August 24, 2019 by Elli Overton

Photos [1] [2] by Gerd Altmann and Aquilatin, respectively   Swim teams, especially summer and high school swim teams, run on tight budgets. Because they are largely volunteer-run and mostly non-profit, swim teams often find it challenging to provide quality swim programs for their community – at an affordable price – while staying financially afloat. For some teams, the total price of … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Help Your Team Parents: Things They Should Know About SwimTopia

October 27, 2016 by Elli Overton

Help team parents with SwimTopia

Your team has just signed up for this amazing new swim team management platform and you want to help team parents make use of all the great features. How can you help team parents get the most out of this exciting treasure trove of features and information? For the main functions of SwimTopia that your parents use (registration, meet and job sign up, website and account login, and viewing … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Making the Most of Your SwimTopia Reports

October 25, 2016 by Elli Overton

swim team registration reports

The power of SwimTopia is in the integration of your team’s information; to harness that power you need to be familiar with our reporting options and capabilities. SwimTopia reports give you the flexibility you need, to find the information you want. During the swim season SwimTopia added some reports and upgraded the functionality of others. We have a great selection of reports; read on to … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

How to Choose Your “Most Improved” Swimmers and other End-of-Season Awards?

June 21, 2016 by Elli Overton

Most Improved Swimmers Happy Swimmer

Most teams have some kind of “Most Improved” award at the end of the season; we’ve talked to teams all over the country and it seems there are many different ways teams decide how to award Most Improved Swimmers! For some teams it might be for the biggest time drop throughout the season, or the biggest time drop from the last season to this one, it might be subjective and chosen by the coaches for … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Encourage Signups for Your Next Meet with “Upcoming Events” Snippet

June 7, 2016 by Tracy Nelson

Next Meet Snippet on full page

Many of our teams have begun their seasons, and meets are well underway.  Make it easy for your parents to sign up for meet entries and volunteer shifts for your next meet by embedding the next swim meet option of our Upcoming Events snippet on your page template. The Upcoming Events snippet offers two options: Display several upcoming events (you can set the number) Display the next … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Tips & Tricks

Best Practices for Meet and Event Setup

May 12, 2016 by Tracy Nelson

swim team management leagues – Meet and Event Setup

Summer swim season is ramping up, registrations are coming in, and practices have begun in our warmer states! As you launch into your summer season, we’d like to make sure your meet and event setup is correct from the get-go! Meet and Event Setup In the SwimTopia world, we have two kinds of events: 1) Swim Meets – complete with swim events (i.e., Girls 6 & Under 25 Free, Boys 7-8 25 Back, … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Tips & Tricks

Updating Your SwimTopia Site to the New Swim Season

January 2, 2020 by Tracy Nelson

2020 Season

Happy New Year!  For many of our SwimTopia community, it’s time to begin planning for the new swim season, and with that comes a refresh of your SwimTopia website. We’ll be sharing some tips to help make that transition easier! Get Ready for a New Swim Season! First, you’ll want to scan through your website content to see if there are any references to policies, dates, deadlines, etc. that are … [Read more...]

Filed Under: In The Spotlight, SwimTopia Tips & Tricks Tagged With: new swim season

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Swim Software You’ll Love

Everything you need to run your swim team and your swim meets in one powerful, web-based, swim software solution. Save time, eliminate hassle, and manage your swim team better with SwimTopia. Start a free trial to see for yourself today.

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Testimonials

Maverick Summer Swim League Logo
New and very experienced scorekeepers discovered Meet Maestro – working in conjunction with the CTS Dolphin stopwatch system – to be an extremely efficient way of running our meets.
Pinole Seals Swim Club logo
We tried a few different team management solutions with various levels of frustration. Swimtopia was the first where the coaches and administrators needed minimal training or instruction. It was very intuitive for them.
Whittington Creek Swim Team logo
A mobile app like this one is super helpful to keep track of which event is being swum. Seeing real time results, instead of waiting till the end of the day, is fantastic. We will definitely use it next season at all our dual meets!
Montgomery County Sharks Swim Team logo
We had a great first summer with SwimTopia, between being able to message parents about scheduled changes, signups for meets, and even having easy access to parent contact information on the pool deck it made my life as a coach MUCH easier. Swimmers families were easily able to sign up for meets and tell us if they would be there or not. It took the guess work out of relay teams and helped us put the most swimmers in the water.
Kenwood Swim Club Logo
SwimTopia seemed almost too good to be true, but it lived up to every expectation. It was so much easier to use than the most popular competitor and much more feature rich than other options. I encourage any club who is tired of software that requires an “expert” user to consider this.
Legacy Park Sharks logo
We tried TeamUnify to help us manage registrations and communications and it was disastrous. The software and functionality was over-complicated. Set-up required days rather than hours. Tasks were not intuitive. Our parents literally begged us to go back to SwimTopia. SwimTopia is an actual utopia.
Jersey Shore Winter YMCA logo
SwimTopia is easy to use as an administrator and user. The software keeps all participants informed through email, keeps track of all swim times, best times, etc. We can customize pages and keep current times easily. We love SwimTopia.
Brynwood Tide Swim Team
Very pleased overall, and can’t imagine life running the swim team without a tool as effective as SwimTopia. Have no regrets about purchasing this product. Their customer support is fantastic- always responsive and knowledgeable.
Woodneath farms swim team logo
The SwimTopia team went above and beyond to help ensure that our meet could go off without a hitch. While we were running our meet, somewhere in Texas a team was writing code to get things to the finish line. We cannot say enough great things about the SwimTopia team and Meet Maestro!
Kenwood Swim Club Logo
Extremely user friendly. Intuitive interface. Quality help documentation. EASY TO USE!

Latest Posts

  • From Swimmer to Coach: Making Waves a Little Differently this Summer! May 12, 2022
  • Swim Parent Expectations- How Best to Support your Athlete April 27, 2022
  • SwimTopia Presents: Favorite Summer Swim Team Memories! April 4, 2022
  • Why Choose Summer Swim Team? March 30, 2022
  • End of Season Swim Coach Gifts: What Coaches REALLY want March 23, 2022

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