Free and Powerful Websites Help With Summer League Management

SwimTopia offers all summer swim league boards a free website to promote information-sharing with the teams in their league. Leagues don’t need to have any teams using SwimTopia as their team management software to qualify for a free site. However, leagues where ALL teams in the league use SwimTopia are able to take advantage of our unrivaled league management features:

Track and display league standings
Create swim meet templates and meet schedules for all your teams
View roster information across your teams
Capture league liability waivers
Communicate information to members and groups
Share job templates with teams in your league

swim team management leagues
swim team management leagues standings
Track and Display League Standings

Leagues can create a standings page for their league overall and/or break out standings pages by division. Teams are able to input their team scores after each meet and, after verification, the division and league standings pages update automatically.

Create Swim Meet Templates and Meet Schedules for All Your Teams

Leagues can define a swim meet template for standard meets throughout the season. The league can then provide SwimTopia with their meet schedule for the entire season and SwimTopia can import that schedule into each teams’ site, populating their team calendar with all the correct meets for the season. Not only is this system incredibly convenient for the teams, it eliminates any errors or inconsistencies, and ensures teams’ events match with the other teams in their league or division.

swim team management leagues
swim team management leagues
View Roster Information Across Your Teams

Leagues can see the full roster of each team, eliminating the need for manual file-sharing between the teams and the league. Leagues can also view athlete counts by age group, for the whole league and per team. Seeing how many swimmers of each age group there are throughout the league helps with planning championship and in-season meets and events.

Capture League Liability Waivers Electronically

Some leagues require teams’ members to sign a league liability waiver (required by some insurance companies). SwimTopia allows teams to include league-defined liability information during registration by simply clicking to add their league information to their registration form. Teams and leagues obtain legal electronic signatures from participants, and can easily run reports on that information. No more paper forms!

swim team management leagues waivers
swim team management communication leagues
Communicate Information to Members and Groups

Keeping contact lists up-to-date can be challenging for leagues when there is volunteer turnover on the teams. With SwimTopia, leagues can share “Roles” with their member teams, and teams can assign their current contacts to those Roles, instantly building accurate communication groups for the league. Plus, the league can email all members of all teams directly by using an automatically generated communication group for “All League Members”.

Share Job Templates with Teams in Your League

Leagues have the ability to define and share job templates for meets with the teams in their league that use SwimTopia. Teams are able to edit and expand on the shared job template, but the league template simplifies getting started for the teams, by giving them a baseline job template to work from. Sharing the job template also gives the league a way to promote volunteering best practices and standards.

swim team volunteer management
SwimTopia’s comprehensive management solution has changed the face of summer league swimming at our pools!
Rob D.SELA AquaticsBaton Rouge