SwimTopia’s team management solution helps you prepare for swim meets by easily gathering your swimmers’ meet declarations online. SwimTopia also helps you manage other events, like team social functions. With either SwimTopia or Meet Maestro accounts, coaches can create the meet lineup and automatically generate all the relays for a meet with one click. Then your team works with Meet Maestro™ or other meet management software to run your meets.
*Features available to customers on our Premium tier
When setting up your swim meets in SwimTopia or your Meet Maestro account, you can begin by importing the necessary event information from an EV3 file if you have one. You can then set up meet templates, with all your team’s entry, seeding, and scoring rules defined. Meet templates help you create new meets as easily and quickly as possible, without needing to repeat all the steps for each meet.
We have you covered when it comes to meet participation rules. You’re able to mark meets as “unofficial,” specify swim up rules, limit the number of events swimmers can enter, set qualifying times, mark events as exhibition only, require entry times from official swim meets only, and more. We have the options you need!
For teams that use SwimTopia for team management, we take the paperwork and uncertainty out of creating the meet lineup by allowing parents to declare attendance online. Options that can be switched on OR off include letting swimmers choose events for a meet, elect to be available for relays, specify if they’re arriving late or leaving early, and leave a note. Coaches have all the information they need.
Coaches use our revolutionary Meet Entry Matrix to select or edit swimmers’ events. Mouse over a column to sort fastest to slowest, or over a time to see the meet and date it was swum. Relays for an entire meet can be selected with one click using prespecified selection criteria. Easily export the lineup in .hy3 or .sd3 format.
Meet results are easy to import into SwimTopia or Meet Maestro accounts so that all your performance reports and time history information stays up-to-date. Use Meet Maestro™ (included in the price of SwimTopia) or other meet software to generate heat sheets, print ribbons, and record results, then import the results when you’re done. SwimTopia is compatible with the native HY-TEK file format.
Swim meets aren’t the only fun swim teams have! Often teams organize other outings, events, or awards nights. Teams with SwimTopia Premium can create and track non-meet events so you can provide event information, collect RSVPs and even collect payments for events online.
We held three virtual meets, using Meet Maestro for each one. Our opponents for each of those meets were on different team management platforms, but were able to successfully use Meet Maestro with us. When the conversion worked smoothly and both teams could see results "live" as they were entered, we all felt pretty giddy!
There are countless features about SwimTopia that make it awesome, but my favorite has to be the ease of sign ups: for meets, for volunteers, for parties or whatever your team needs. It's all done in one place and it is extremely user-friendly!
Our summer team has used SwimTopia the past three seasons and it has made the administrative aspect of running a summer team so much easier. We are able to make sure we have the needed parent volunteers, complete entries in a timely manner and have a better source of communication to our parents. I would highly recommend SwimTopia for any summer team.
The Bradshaw Farm Swim Team has loved using SwimTopia these last two years, it's made our lives so much easier. From registration to swim meets and everything in between, SwimTopia is a great program and website!
SwimTopia is so user-friendly that it allowed me to delegate and involve multiple people and coaches in the management of our team -- for meet entries, volunteers, activities, etc.-- and kept it all accessible from anywhere.
Signing up for meets with SwimTopia was so easy. I was able to let my 8 yr old and 5 yr old make their event selections. They could easily see their best times too so it really helped them think about personal goals. I loved letting my kids be hands-on in their meets.
I love that with Swimtopia I can get my work done anytime, anywhere. I can email the team, edit meet entries, look up times and more, simply and easily on my computer or my phone.
Before Swimtopia, our team had issues with correctly converted data because our league has both meter and yard pools. After Swimtopia, data conversion has been a breeze and a non-issue. Now our kids have realistic seed times to help them improve and succeed.
Over the past three years I had been using TeamUnify. There is no comparison between the two programs, SwimTopia blows TeamUnify out of the water.
The data analytics of SwimTopia are exceptional, and allowed the coaches to quickly manage line-ups & scratches while also making the team rep’s lives easier through the active encouragement of volunteer sign-up.
