Meet Entries & Event RSVPs

Save Time Managing Swim Meet Entries and Data

SwimTopia’s team management solution helps you prepare for swim meets by easily gathering your swimmers’ meet declarations online. SwimTopia also helps you manage other events, like team social functions. With either SwimTopia or Meet Maestro accounts, coaches can create the meet lineup and automatically generate all the relays for a meet with one click. Then your team works with Meet Maestro™ or other meet management software to run your meets.

Simply create meets from event files (EV3)
Define your meet participation rules
Parents declare attendance and sign up for events
Efficiently create meet & relay entries
Import results to update your reports
Manage social event RSVPs and jobs*

*Features available to customers on our Premium tier

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Simply Create Meets from Event Files (EV3)

When setting up your swim meets in SwimTopia or your Meet Maestro account, you can begin by importing the necessary event information from an EV3 file if you have one. You can then set up meet templates, with all your team’s entry, seeding, and scoring rules defined. Meet templates help you create new meets as easily and quickly as possible, without needing to repeat all the steps for each meet.

Define Your Meet Participation Rules

We have you covered when it comes to meet participation rules. You’re able to mark meets as “unofficial,” specify swim up rules, limit the number of events swimmers can enter, set qualifying times, mark events as exhibition only, require entry times from official swim meets only, and more. We have the options you need!

Parents Declare Attendance and Sign Up for Events

For teams that use SwimTopia for team management, we take the paperwork and uncertainty out of creating the meet lineup by allowing parents to declare attendance online. Options that can be switched on OR off include letting swimmers choose events for a meet, elect to be available for relays, specify if they’re arriving late or leaving early, and leave a note. Coaches have all the information they need.

Efficiently Create Meet & Relay Entries

Coaches use our revolutionary Meet Entry Matrix to select or edit swimmers’ events. Mouse over a column to sort fastest to slowest, or over a time to see the meet and date it was swum. Relays for an entire meet can be selected with one click using prespecified selection criteria. Easily export the lineup in .hy3 or .sd3 format.