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Meet Maestro Meet Management Software

Meet Maestro Bigger Logo

Intuitive, Easy-to-Use, Flexible

Born out of decades of experience and frustration working with existing meet management software, Meet Maestro was created first and foremost to be intuitive. The result is meet software that is both easy to learn and a joy to use. Meet Maestro features a streamlined and modern user interface that saves time and all but eliminates the need for training. 

Easy to Learn and Use
Simplified Meet Setup
Compatible with Hy-Tek for Entries & Results

Online and Offline Data Entry
Live Results with Mobile App
CTS Dolphin Support
Manage Team and Pool Records

Mac and PC Compatible
All the Reports You Need

Meet Maestro Swim Meet Management
Easy to Learn and Use

Meet Maestro’s user interface is remarkably intuitive, so training new computer volunteers on meet management software has never been so easy. Making edits to the meet is a breeze with drag and drop entry editing. Meet Maestro’s revolutionary and interactive “Event Status Bar” gives you a visual representation of the meet’s progress and makes it easy to click to other swim events.

Simplified Meet Setup

SwimTopia and Meet Maestro work in tandem to simplify running your swim meets. Teams or leagues start with creating a Meet Template in SwimTopia to set all the swim events plus entry, seeding, and scoring rules for the meet. This unique template system removes the need to repeat setup steps for every swim meet, and reduces errors and inconsistencies. Meet Templates can be shared by the league or created by teams, and are applied to all meets that share the same settings. Meet Maestro then seeds and scores the meet based on the rules set in the template.

Meet Management Software Seeding & Scoring Settings
Results File Exports
Compatible with Hy-Tek for Entries & Results

As well as being able to create your own meet entries in our system, you’re also able to import meet entry files for your team and/or a visiting team from other software. Meet Maestro works with either SD3 or HY3 entry files. After running your meet in Meet Maestro you can download meet results in a variety of different formats compatible with other software, including a Hy-Tek “Merge Results” file.

Online & Offline Data Entry

Meet Maestro runs best in a Chrome web browser. An internet connection is necessary for both the web app and for the desktop version of Meet Maestro, which is designed for use with the Colorado Time Systems Dolphin timing system. While an internet connection is required to load and run meets, there is a robust offline safety net, you can continue running the meet and entering data if the connection drops, and no data is lost. Meet scores update when the internet connection resumes.

Pending Results for Upload
SwimTopia Live Meet with results
Live Results via Mobile App

Download the SwimTopia mobile app and upgrade to a Pro subscription to receive live results and results alerts during the meet. The mobile app updates results and, optionally, scores as soon as the data is entered, keeping your team parents informed. Other cool app features, like a live event/heat bar that reports what’s happening in the pool in real time, are also available if your team performs a few simple steps.

CTS Dolphin Support

In order to provide seamless integration with Colorado Time Systems Dolphin wireless stopwatches, our swim meet management software is available as an installable desktop application. When configured for use with the Dolphin system, Meet Maestro automatically detects and prompts for import of new timing data. With a dedicated timing system bar, the current race number is easy to track and update, and any issues with imported times are prominently and clearly displayed.

Swim Meet Management Dolphin Timing Zoom
Create Records Books
Manage Team and Pool Records

Our software provides greater flexibility for tracking records than was previously possible in any swim team management platform. You can specify the course for each record book, and whether or not converted times are eligible for records in that record book. When you add a record book to your swim meet, Meet Maestro indicates broken records as they happen.

Mac and PC Compatible

Meet Maestro is accessible via a web browser, enabling multiple computers to update the same meet at the same time on Mac OS or Windows. As a cloud based system, with no software to install, volunteers can bring their own laptops. Your team can add more computers to speed up data-entry or add a dedicated station for running reports and generating labels.

All the Reports You Need

Meet Maestro has robust reports with customizable filtering, sort, and display options. From pre-meet reports like heat sheets, session reports, and check-in sheets, to post-meet reports like results, award labels, team scores and more, our swim meet management software has you covered. The reports are so easy to find, and so easy to customize, that running Meet Maestro reports will save you time before, during, and after the meet.

Meet Maestro is included in the price of a SwimTopia subscription, and is also available separately and for free through the end of 2020! 

If you’re a SwimTopia customer you can access Meet Maestro from your Manage Team admin portal, from within your swim meets. If you want to try Meet Maestro without a SwimTopia account, you can start a free Meet Maestro account by filling out this sign up form. Starting January 2021, the base price for a Meet Maestro account will be $150 per team, per year.

Copperfield Logo
We have been using Meet Maestro to run our summer swim meets and have found the system to be truly intuitive. Summer league is run by volunteers who simply don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work with minimal direction from me.
Heather U.Copperfield DolphinsHouston, TX