Help Center

Calendar

Your Team’s Nerve Center for Sign-Ups, Results and More

Your calendar is a place for so much more than just event dates. From this page, your team can sign up for meets, and your calendar easily ties heat sheets, results and other important meet information together. Teams with our Premium tier can also manage job signups here, and can even create social events on their calendar to help manage RSVPs and volunteering for non-swim meet events. Team members can subscribe to the calendar, so all the team’s listed events show up wherever they manage all their scheduling.

*Features available to customers on our Premium tier

Sign Up for Everything in One Place

Our simple list view calendar was designed to provide links so members can sign up for meets. And with our Premium tier, members can sign up for jobs and non-swim meet events in the one place too. The calendar helps you organize all your event information in one place.

Members Can Sign Up for Meets

It’s easy to add a snippet to your home page to encourage signups for an upcoming event, but your calendar page is where your members can see all the meets for the season. They’ll quickly see if a meet is open or closed for signup and from there they simply click to declare attendance or sign up for swim events.

Members Can Sign Up for Jobs, plus Non-Meet Events*

Teams on our Premium tier can also manage event and job signups for the whole season from their calendar page. With a full suite of volunteer management features, Premium teams can show whether volunteer signups are open or closed, and members can easily sign up for any available jobs from the calendar page. Not limited to just swim meets, Premium teams can manage non-meet event RSVPs and volunteering for those events all in the same place.

Keep Your Information Together: Heat Sheets, Results and More

You can attach downloadable files to events on the calendar. Whether it’s the heat sheets before the meet, the results afterwards, or an informational file for an upcoming event, the calendar allows your members to have all the information about an event in one handy place.

Subscribe to Stay in the Loop

Your team members can subscribe to the team’s SwimTopia calendar to stay in the loop. All the events listed on your team’s schedule can be synced to your member’s phones, or wherever they manage all their family scheduling.

Love SwimTopia, and so do our team parents! So user-friendly. Thank you for the creation of such a great management program!

Beth R. North Cobb High School

There are countless features about SwimTopia that make it awesome, but my favorite has to be the ease of sign ups: for meets, for volunteers, for parties or whatever your team needs. It’s all done in one place and it is extremely user-friendly!

Katie D. Circle C Seals

I like that as an admin in SwimTopia I can upload meet schedules or meet templates; then swimmers can sign up and even suggest what they would like to swim, parents can volunteer for the meets, and coaches have an even easier job seeding the meet than they would with paper and pencil.

Johanna T. Louisville Male High School

We had a great first summer with SwimTopia, between being able to message parents about scheduled changes, signups for meets, and even having easy access to parent contact information on the pool deck it made my life as a coach MUCH easier. Swimmers families were easily able to sign up for meets and tell us if they would be there or not. It took the guess work out of relay teams and helped us put the most swimmers in the water.

Cassie S. Montgomery County Sharks

We LOVE SwimTopia! Imagine managing amazing year-to-year team growth from poolside, home, work – all the tools you need to register, communicate, schedule, and more – all in one place.

Stefan V. The Cary Imps

SwimTopia’s website management tools and “snippets” have allowed us to create a more dynamic website, providing timely and enhanced information while also extending capabilities we didn’t previously offer such as an online store, online registration and volunteer sign-up.

Brandon S. Sugar Creek Gators

SwimTopia’s website management tools and “snippets” have allowed us to create a more dynamic website, providing timely and enhanced information while also extending capabilities we didn’t previously offer such as an online store, online registration and volunteer sign-up.

Rob D. SELA Aquatics

Setting up the payment processor – WePay – was very easy and took just minutes! Overall, you’re going to love SwimTopia, a born and bred Texas choice for your swim team!

Joe B. Sugar Land Sharks

The Lake Marion Lasers are brand new subscribers to SwimTopia and we couldn’t be happier. It has dramatically simplified our registration, communication & data management processes.

Leslie H. Lake Marion Lasers

We switched over to Swimtopia a few years ago and this has been one of the best decisions for the team management ever. We have seen substantial improvements in parental involvement (especially with volunteer sign up) and a huge reduction in complaints, thanks to the ease of the Swimtopia website.

Daniel W. Bocage Sharks

We have been using Meet Maestro and found the system to be truly intuitive. Summer league is run by volunteers who don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work.

Heather U. Copperfield Dolphins