How do SwimTopia® and Swimmingly® Compare?

Here's What It Boils Down To:

Swimmingly was designed to help your meets run more efficiently and save you volunteer hours on meet days.

SwimTopia was designed to help your team and meets run more efficiently and save you a ton of volunteer hours over the course of your entire season.

Plus, SwimTopia and Swimmingly are compatible. SwimTopia reads and writes SD3 files for roundtrip compatibility with Swimmingly: you can export entries before the meet, and import results when you’re done.

It’s probably best to start with some definitions:

SwimTopia: comprehensive swim software. All you need to run your swim team and meets in an easy-to-use, powerful, online platform. SwimTopia provides you with a website and all the tools you need for communicating with your team, managing registration, volunteers, social events, spirit wear, and most everything else it takes to run a swim team. SwimTopia accounts include full access to our meet software, Meet Maestro.

Meet Maestro: more than your usual meet software. Meet Maestro replaces any other meet management software you’ve used in the past for seeding the meet, creating heat sheets, entering data and DQs and printing after meet reports. Meet Maestro also includes the ability to store your team’s time history, run or import meet entries, generate relays with one click, and manage your team records. Meet Maestro was designed to work with other timing systems, such as stopwatches, and the Colorado Time Systems Dolphin Wireless System.

Swimmingly: meet software and a timing app for the phone, rolled into one. Swimmingly allows you to run your meets by timing on smart phones, and the times feed directly into the meet software, without requiring data entry. Swimmers have a number written on their shoulder and the timer inputs that number after stopping the timer after every race. Swimmingly also allows you to create or import meet entries, create heat sheets, record DQs, and print after meet reports.

SwimTopia and Swimmingly* aren’t mutually exclusive, in fact, they’re compatible: you can easily use Swimmingly to run meets and SwimTopia to manage your team. But when considering how SwimTopia and Swimmingly compare, the main distinction is that SwimTopia helps you all season long, while Swimmingly really only helps you with swim meets. When considering how Meet Maestro and Swimmingly compare, Swimmingly only works by timing on a phone with the Swimmingly app installed, while Meet Maestro was built to integrate with other timing systems.

So, how do SwimTopia and Swimmingly compare? Refer to the table below for a quick comparison, then click “Read More” under any category for a more in-depth look at how we stack up.

SwimTopia

Swimmingly

Team Management

⋅ Custom website and hosting
⋅ Online registration
⋅ Meet entry management
⋅ Volunteer management
⋅ Flexible communications—email and push alerts
⋅ Merchandise sales
⋅ Meet and event RSVPs
⋅ Calendar syncing
⋅ Records tracking
⋅ Robust reports

Swimmingly’s “Clubhouse”  provides teams some functionality such as roster maintenance, parent portals, meet template uploads, and schedule management. However, comprehensive team management is not possible.

Read More

Swimmingly’s utility is limited to meet days. It can’t help you organize your team, plan events, or any of the other things that make the world of summer league swimming go round.

SwimTopia’s utility begins long before meet day and never really ends. Our software has got you covered from the first board meeting to the end-of-season party and everything in between. You can have your own website up and running in minutes, and from there, you have our comprehensive team management toolbox at your fingertips, ready to meet all your team’s needs.

Meet Management

Fully integrated meet management with Meet Maestro ($150/year value)
⋅ Heat sheets
⋅ Customizable DQ codes
⋅ Records integration
⋅ Scoring
⋅ Post meet reports (results, award labels, time improvement labels etc)
⋅ CTS Dolphin compatibility

⋅ Season and roster setup in Clubhouse
⋅ Heat sheets
⋅ Post meet reports (results, award labels, time improvement labels etc)

Read More

Meet Maestro is a modern and easy-to-use online meet management platform. Meet Maestro and SwimTopia work together to help you simplify running your meets by removing numerous setup steps that were necessary in ‘old’ meet management platforms, and allowing teams to merge their entries online, without needing to exchange files. Meet Maestro saves team computer operators hours of pre, during, and post-meet work. 

Meet Maestro is optimized to work with CTS Dolphin wireless timing systems, to eliminate the need for manual time entry on meet days. Meet Maestro also works with stopwatches, having an efficient interface for inputting times. And Meet Maestro can be customized with league-specific DQ codes.

Swimmingly is also designed to save volunteer work and time on meet days, but it does that by changing the way teams run their meets, and attempting to remove paper from the pool deck. With Swimmingly, the timers time on iPhones or Androids through the Swimmingly app, and need to input every swimmer’s unique “swimmer number” (found written on the swimmer’s shoulder or arm in Sharpie) after every heat. If teams are happy to have no backup timing whatsoever, Swimmingly removes the need for timing sheets, as times are directly transferred into the scorekeeping app. [Note, teams using the CTS Dolphin system can also eliminate timing sheets if teams don’t want any back up times.]

Both Swimmingly and Meet Maestro generate heat sheets and post-meet reports. And both systems have companion apps that provide subscribers with heat sheets and results, thus, both apps reduce the need for paper on the pool deck. However, a subscription to receive these features from Meet Maestro is a fraction of the price of Swimmingly’s app features ($2.49 per month for the SwimTopia app Pro features, with only one subscription needed to see all your family’s info,  whereas SwimminglyFan app features are included with the $18 per swimmer membership fee).

Software Cost

Less than $3 per swimmer, per year for Team Management, Meet Management, and Free App Features

$399.95 “Starter Kit” + $18 per swimmer, per year for Meet Management and In-App Timing, Scoring, and DQs

Read More

Swimmingly’s cost only covers features that you’ll use on meet day. If you want to communicate with your team, sell merchandise, host online registration, or carry out other administrative duties, you’ll need to pay for software with those capabilities as well.

SwimTopia’s cost covers just about everything related to your swim team (except the pool itself). Our revolutionary meet software, Meet Maestro, is free with your subscription and provides a modern, easy-to-use solution to meet management headaches. You can quickly and easily build your own website, customize online registration, set up an online store, send out notifications, organize swimmers and volunteers, and more. Whatever your needs may be, we’re confident SwimTopia can meet them with solutions that make your life easier—affordably.

For a full breakdown of SwimTopia’s pricing, click here.

Mobile App Cost

Free
⋅ Push notifications for team alerts
⋅ Live event and heat bar during meets
⋅ Family overview—volunteer positions, swimmer history
Pro- $2.49/month
⋅ Heat sheets

⋅ Live results
⋅ Scores
⋅ Result notifications

Swimmingly Fan is included in the $18 per swimmer membership cost
⋅ Heat sheets

⋅ Live results
⋅ Scores
⋅ Result notifications

Read More

Both companion apps provide similar features, although SwimTopia’s provides team-related information that Swimmingly’s doesn’t. Additionally, SwimTopia Mobile Pro features are paid for through an app subscription with the App Store or Google Play Store, so the cost is not per swimmer.

These are far from the only differences. We are happy to answer questions and to schedule one-on-one demos to go into more detail.

*Swimmingly, LLC owns a U.S. trademark registration for Swimmingly. Team Topia, Inc. is not affiliated with, endorsed by, or sponsored by Swimmingly, LLC and/or its affiliates and/or licensors. Any references to the Swimmingly software are for comparative advertising and compatibility purposes only.