SwimTopia’s Incredible Win-Win Promotion: $75 Off for Me, $75 Off for You
Love SwimTopia and wish more teams knew about our time-saving, stress-relieving, and intuitive products? Through July 31, 2025, spread the gift of SwimTopia and save with our Win-Win Promotion. If you refer another team (high school, summer, or year-round) to SwimTopia and they become a customer, both you and the new team get $75 off […]
Ditch the File-Swapping: Linking Your Meets in SwimTopia
If you’re running your swim meet in Meet Maestro and your opponent is also using SwimTopia, there’s great news—you can say goodbye to clunky file-swapping! But before the magic happens, you’ll need to make sure your meets are linked. When Your League Imported the Schedule If your league imported your team’s meet schedule, your meets […]
“The Magic of the Merge” – Effortless Meet Creation in SwimTopia
Ditch old-fashioned, time-consuming emails. With just a click on the Merge/Export screen within the meet, Meet Maestro automatically merges the entries and seeds the heats according to the settings configured in the Seeding & Scoring tab. The host team can also upload entry files from non-SwimTopia teams to merge with their own entries. Here’s a […]
Displaying Records on Your SwimTopia Site: Showcase Your Team’s Record-Breaking Moments
Once you’ve created your team’s record books in SwimTopia, displaying records on your website is a fantastic way to celebrate your athletes’ achievements and keep your team engaged. SwimTopia’s Records Snippet makes it easy to share both team and league records directly on your team website, allowing everyone to stay up-to-date with each record-breaking moment. […]
Mastering Your Team Records: How to Create, Edit, and Manage Records in SwimTopia
SwimTopia allows team and league administrators to create and manage Record Books directly from the admin console. This feature allows users to keep a detailed history of their athletes’ accomplishments, making tracking and sharing top performances easier. Record Books are found under Manage Team/League > Schedule > Record Books. Adding a New Record Book To […]
Managing Meet Entries in SwimTopia: Individual and Relay
Creating meet entries in SwimTopia is designed to be straightforward and efficient for coaches. With user-friendly tools and features like the Meet Entries Matrix, coaches can quickly review, edit, and finalize event signups. Whether it’s sorting athletes by seed times, adjusting entries in bulk, or managing swim-ups, SwimTopia makes the entire process seamless, saving coaches […]
Take the Hassle Out of Swim Meet Athlete Signups: Easy Steps to Streamline the Process
When it comes to managing meet signups, swim teams often adopt different approaches. Some teams prefer to enable online signup for all meets before the season begins, while others opt to open signups for each meet individually, typically a week or two before the event. Regardless of your team’s approach, it’s essential to manage the […]
Cut Down the Chaos: How SwimTopia Simplifies Managing Your Volunteers
Volunteers are the backbone of any swim meet, ensuring the event runs smoothly and efficiently. From timers and stroke judges to concessions attendants and check-in helpers, each role contributes to creating a well-organized environment where athletes can focus on their performance. Volunteers help manage logistics, maintain fairness, and keep the meet on schedule, all of […]
Working with Job Templates: How to Create, Apply, and Update in SwimTopia
Just like meet templates, Job Templates allow you to pre-define volunteer roles and shifts. These templates can be reused for each event, reducing the time spent organizing jobs for parents and volunteers. How to Use Job Templates 1. Create a New Job Template If you’re starting from scratch: We suggest reviewing the following article Jobs […]
