SwimTopia Pricing for Swim Teams

SwimTopia accounts provide tools to run your swim team and your swim meets in one easy-to-use, powerful, web-based swim software solution. Choose the plan that’s best for you: SwimTopia Premium for our flagship team management product, or SwimTopia Lite with fewer team management features. Both plans offer Meet Maestro and all meet related features to help you run your meets with ease. Pick the plan that’s right for you, and give us a try with a free 2-week trial — no credit card, no obligation!

Pricing for Summer / Recreational Swim Teams

SwimTopia offer simple pricing for summer and recreational swim teams.

SwimTopia customers that open a SwimOutlet Team Store receive $150 SwimOutlet Gift Card*
*Learn more
SwimTopia for Summer Swim Teams

Our most popular

LITE

Lite team management +
Meet Maestro

$150 + $1.50/athlete

Billed annually

  • Credit Card Registration 
  • Meet Calendar & Signups
  • Communication
  • Meet Entries
  • Meet Maestro
  • Real-time Integration with SwimTopia Mobile App

PREMIUM

Robust team management +
Meet Maestro

$150 + $3.00/athlete

Billed annually

Everything in our Lite plan, plus

  • Custom Website
  • Online Registration – checks and member numbers
  • Volunteer Management
  • Online Store
  • News Posts
  • Non-Meet Events & RSVPs
  • Sponsorship Management

Pricing for High School and Middle School Swim Teams

We offer two billing models for school teams:

  • Per-athlete pricing can be more affordable for smaller teams
  • Flat-rate pricing can be more affordable for larger teams, or desirable for schools that prefer not to process separate invoices due to restrictions around PO processes and procedures.

For more information on high school pricing options, click here.

SwimTopia Swim Cap

Our most popular

LITE

Lite team management +
Meet Maestro

$150 + $1.50/athlete

Or $199 Flat Rate

Billed annually

  • Credit Card Registration 
  • Meet Calendar & Signups
  • Communication
  • Meet Entries
  • Meet Maestro
  • Real-time Integration with SwimTopia Mobile App

PREMIUM

Robust team management +
Meet Maestro

$150 + $3.00/athlete

Or $299 Flat Rate

Billed annually

Everything in our Lite plan, plus

  • Custom Website
  • Online Registration – checks and member numbers
  • Volunteer Management
  • Online Store
  • News Posts
  • Non-Meet Events & RSVPs
  • Sponsorship Management

Pricing for Year-Round / Club Swim Teams

Swim teams love SwimTopia for our easy-to-use and time-saving team and meet management features. And we plan to add more features in future, including monthly billing, practice attendance tracking, and much more. If you’re a year round team that’s looking for the basics, and doesn’t need billing features to be a part of the package, we could be a great fit for your team. Our software is easy to use, and we offer great support. Contact us at hello@swimtopia.com or call a member of our sales team on 877 856 2940, option 1, to learn whether SwimTopia will meet the team management needs of your year-round team. Year-round teams are subject to the same pricing as our summer teams, as listed on this page.

If you’re looking to run simple swim meets (even if you’re using another product for team management), Meet Maestro might be a great option. Give Meet Maestro a try by signing up for a SwimTopia Lite account.

Learn more about Meet Maestro

If you’re interested in hearing from SwimTopia when we have more features for year-round teams, sign up for updates.

Year Round Swim Teams

Our most popular

LITE

Lite team management +
Meet Maestro

$150 + $1.50/athlete

Billed annually

  • Credit Card Registration 
  • Meet Calendar & Signups
  • Communication
  • Meet Entries
  • Meet Maestro
  • Real-time Integration with SwimTopia Mobile App

PREMIUM

Robust team management +
Meet Maestro

$150 + $3.00/athlete

Billed annually

Everything in our Lite plan, plus

  • Custom Website
  • Online Registration – checks and member numbers
  • Volunteer Management
  • Online Store
  • News Posts
  • Non-Meet Events & RSVPs
  • Sponsorship Management
No setup fees. No hidden fees.

Powerful, Intuitive, Comprehensive

Swim Software Features You'll Love

Choose the Plan That’s Right for YouLITEPREMIUM

SwimTopiaMeet Maestro

Swim team management and Meet Maestro,
in one comprehensive package.


Try for Free

Try for Free
Website
Online Calendar with Meet Signups
Online Registration, Credit Card Payments
Parent Portal with Upcoming Meets, Times History
Online Registration, Check & Member/Number
Parent Portal with Upcoming Jobs
Custom Website and Hosting
Custom Domain
Unlimited Customizable Web Pages
Drag and Drop Function-Ready Snippets
Volunteer Signups on Online Calendar
Volunteer Signups During Registration
Non-Meet RSVPs 
News Posts 
Online Store 
Swim Team Management  
Meet Entries Matrix
One-Click Relay Generator
Records Management
Email & Push Alert Communications
Robust Team Reports
Non-Meet Events 
Volunteer Jobs & Shifts for Meets 
Volunteer Jobs & Shifts for Non-Meet Events
Volunteer Points Tracking
Volunteer Reports
Sponsorship Features 
Meet Management with Meet Maestro  
Meet Day Software
Virtual Meets
Robust Meet Reports
Benchmarks (Records, Time Standards)
Seamless integration to SwimTopia – No More File-Swapping
Compatibility With Other Platforms
Integration with Wireless Timing: CTS Dolphin and System 5/6, Time Drops, Wylas
SwimTopia Mobile App – Free  
Push Notifications for Team Alerts
Live Event/Heat Bar
Family Overview
Time History
Meet Signups
Volunteer Signups 
SwimTopia Mobile App – PRO Upgrade
Favorite Swimmers*
Heat Sheets with Up-to-Date Estimated Start Times*
Upcoming Swim Alerts*
Live Results*
Results Notifications*
Team Scores*
   
*Features offered with a Pro subscription when team is using Meet Maestro. We offer a 7-day free trial for Pro, then $2.99/mo or $9.99/yr.  

Try for Free

Try for Free

Get started with swim software you'll love!

Sign up for a free trial and access the full functionality of SwimTopia for two weeks. No credit card required!

Frequently Asked Questions

How does the free trial work?

Simply fill out the signup form (no payment required) and you’ll instantly have a SwimTopia account to play with. We’ll send you a welcome email with the info, links and tips you need to get started, and you’ll have access to our Help Center and Customer Happiness Team. Your trial account continues on to be your team account if you decide to stick with SwimTopia.

Do I really get a full-functioning SwimTopia account, with all the features in my plan?

Yes! During your trial, you’ll have full access to all the great features we provide to make running your swim team a whole lot easier. This includes all of our swim team management features in your selected plan, plus Meet Maestro, our innovative solution for managing your meets. Your trial site continues on to be your team account when your trial is finished.

See what’s included in each plan ➞

What happens after the trial ends?

After two weeks, we’ll email your team’s first invoice (unless we hear from you earlier). Our free trial is exactly that: no risk, no obligation!

What if I’d like to upgrade from Lite to Premium?

If you start with the Lite plan and decide you’d like to upgrade to Premium, we can upgrade your account without losing any data.

See what’s included in each plan ➞

When do I pay for my team's athletes?

Teams subject to per-athlete fees will have those fees deducted automatically from any credit card registration payments once per year/per athlete. Teams have the choice to add the fees to their registration forms as a separate line item or to hide the fees from members. SwimTopia keeps track of each athlete in your system to ensure athletes are not charged more than once in a calendar year. Any teams that don’t use credit cards during registration, or who don’t take payments through SwimTopia, will be invoiced for additional athletes once per year at the conclusion of your swim season.

Summer teams will receive their athlete invoice in late June.

High school teams on the per-athlete billing plan will receive their additional athlete invoice in mid-February.

Year-Round Teams will receive their athlete invoice in April.

Why are there two pricing options for high schools and which should I choose?

Our per-athlete pricing usually generates two invoices for teams, one at the time of signup (or on the team’s renewal anniversary), and one at the end of the season when we invoice for any athletes not covered by credit card registration payments. We’ve heard from school teams that arranging payment from school governing organizations for two separate invoices can be problematic given school restrictions around PO processes and procedures. For this reason, we are pleased to offer a second payment option for our school teams of one flat rate invoice, regardless of team size, to be invoiced annually on the team’s anniversary date. 

As for which pricing option you should choose, it depends on your school. If you have a big team, the flat rate pricing is probably a lower overall price, easier to budget for, and easier to process with only one invoice per year. If you have a small team, you don’t mind potentially paying two invoices per year, and you’re cost-conscious, the per-athlete pricing might be right for you.

You can choose whether you want to pay the flat rate price, or the per-athlete price on the signup form. Or you can email billing@swimtopia.com to change your plan.

What if I need separate sites for my high school girls and boys teams?

If your school has separate boys and girls teams, you can choose to use two SwimTopia accounts to manage the teams for the same price as one account. If your school chooses the per-athlete fee pricing, the school will be charged the upfront fee of $150 only once, and the athlete invoice will include all athletes in both accounts.

What are the credit card processing fees?

Payment processing fees of 3.4% plus 30¢ per transaction are charged by our payment processing partner to accept online credit card payments for registrations or online store purchases. There are no account setup or maintenance charges associated with teams’ payment processing accounts.

What if I have more questions?

If you have any questions please contact hello@swimtopia.com

What Our Customers Say

Windyrush Swim & Dive logo
Last year, our summer league team adopted SwimTopia and went from four separate registration, email communication, instant communication, and team management systems to one. The functionality is intuitive, mobile and, best of all, easy to learn. Our coaches, reps, and parents have all been very pleased!
Jennifer B.Windyrush Dolphins