Mastering Your Team Records: How to Create, Edit, and Manage Records in SwimTopia
SwimTopia allows team and league administrators to create and manage Record Books directly from the admin console. This feature allows users to keep a detailed history of their athletes’ accomplishments, making tracking and sharing top performances easier. Record Books are found under Manage Team/League > Schedule > Record Books. Adding a New Record Book To […]
Managing Meet Entries in SwimTopia: Individual and Relay
Creating meet entries in SwimTopia is designed to be straightforward and efficient for coaches. With user-friendly tools and features like the Meet Entries Matrix, coaches can quickly review, edit, and finalize event signups. Whether it’s sorting athletes by seed times, adjusting entries in bulk, or managing swim-ups, SwimTopia makes the entire process seamless, saving coaches […]
Take the Hassle Out of Swim Meet Athlete Signups: Easy Steps to Streamline the Process
When it comes to managing meet signups, swim teams often adopt different approaches. Some teams prefer to enable online signup for all meets before the season begins, while others opt to open signups for each meet individually, typically a week or two before the event. Regardless of your team’s approach, it’s essential to manage the […]
Cut Down the Chaos: How SwimTopia Simplifies Managing Your Volunteers
Volunteers are the backbone of any swim meet, ensuring the event runs smoothly and efficiently. From timers and stroke judges to concessions attendants and check-in helpers, each role contributes to creating a well-organized environment where athletes can focus on their performance. Volunteers help manage logistics, maintain fairness, and keep the meet on schedule, all of […]
Working with Job Templates: How to Create, Apply, and Update in SwimTopia
Just like meet templates, Job Templates allow you to pre-define volunteer roles and shifts. These templates can be reused for each event, reducing the time spent organizing jobs for parents and volunteers. How to Use Job Templates 1. Create a New Job Template If you’re starting from scratch: We suggest reviewing the following article Jobs […]
Team Activities Made Easy: Managing Non-Meet Events with SwimTopia
Your team likely hosts various other events, such as banquets, social gatherings, informational meetings, and swim meets. These non-meet events can be easily added to your team schedule, allowing members to RSVP, sign up for jobs, or donate items. Learn how to create non-meet events on your team calendar using SwimTopia. Creating a Non-Meet Event […]
Take Charge of Your Team Schedule: Add Swim Meets with Ease
Managing your swim meets effectively is key to a well-organized season. With SwimTopia’s “Admin” console, you can effortlessly set up and manage your team’s Meets and Events. All of these can be found under Schedule > All Meets & Events. Here, you’ll see everything listed from your active season, but if you need to view […]
Meet Setup Made Simple: How to Use SwimTopia’s Meet Templates
One of the most time-saving features in SwimTopia is the ability to use Meet Templates to streamline the setup of events for your swim meets. With templates, you can define the structure for multiple events throughout the season and quickly apply them to any new meet. Let’s dive into how you can create, apply, and […]
Connect With Previous Season Swimmers Without The Hassle
Summer swimming is fast approaching, and you’ve just set up your new season in SwimTopia. Now, it’s time to notify last season’s members that registration is open! Fortunately, SwimTopia’s Communications tool makes reaching out to your previous season’s members easy with just a few clicks. Using “Members – Previous Season” in SwimTopia Our Communications tool […]