School Year Athlete Groups: Understanding and Using Them Effectively
Managing a sports team, especially one with diverse programs like swimming and diving, requires a robust system to keep everything organized. One essential tool for this is the School Year Athlete Groups feature. This feature allows you to categorize athletes into distinct groups based on their school year, ensuring that you can efficiently manage registration […]
Perfect Prime Day Deals for Swimmers!
It’s the last day of Prime Day Deals Week, a holiday in it’s own right! SwimTopia has gathered together our favorite deals in one place so you easily can shop for your favorite swimmer! Take a peek below at our top 5- from electrolyte boosters to exciting electronics, we’ve got you covered. 1. Owala Travel […]
SwimTopia’s Incredible Win-Win Promotion: $75 Off for Me, $75 Off for You
Love SwimTopia and wish more teams knew about our time-saving, stress-relieving, and intuitive products? Through July 31, 2025, spread the gift of SwimTopia and save with our Win-Win Promotion. If you refer another team (high school, summer, or year-round) to SwimTopia and they become a customer, both you and the new team get $75 off […]
Mastering Your Team Records: How to Create, Edit, and Manage Records in SwimTopia
SwimTopia allows team and league administrators to create and manage Record Books directly from the admin console. This feature allows users to keep a detailed history of their athletes’ accomplishments, making tracking and sharing top performances easier. Record Books are found under Manage Team/League > Schedule > Record Books. Adding a New Record Book To […]
Unlock the Power of SwimTopia’s Pre-Meet Reports
SwimTopia offers a comprehensive set of reports to simplify the management of your swim team, especially when preparing for meets. Among these, Pre-Meet reports are crucial for coaches to confirm that all meet entries are complete and accurate. Some, like athlete check-in sheets and meet entries reside in your SwimTopia team management system, while others […]
Working with Job Templates: How to Create, Apply, and Update in SwimTopia
Just like meet templates, Job Templates allow you to pre-define volunteer roles and shifts. These templates can be reused for each event, reducing the time spent organizing jobs for parents and volunteers. How to Use Job Templates 1. Create a New Job Template If you’re starting from scratch: We suggest reviewing the following article Jobs […]
Meet Setup Made Simple: How to Use SwimTopia’s Meet Templates
One of the most time-saving features in SwimTopia is the ability to use Meet Templates to streamline the setup of events for your swim meets. With templates, you can define the structure for multiple events throughout the season and quickly apply them to any new meet. Let’s dive into how you can create, apply, and […]
Keep Your Team Informed: Broadcast Urgent Alerts
Managing team communications effectively is crucial for any sports team, and SwimTopia makes this easier with its Communications Center. Alerts are a powerful feature that allows admins to quickly broadcast urgent messages to the team, whether about a delayed meet, a canceled practice, or any other time-sensitive information. Managing Urgent Alerts: Where to Begin Alerts […]
From Spiritwear to Fundraising: How SwimTopia’s Online Store Helps Your Team Thrive
Spirit wear is more than just clothing or gear—it’s a way for teams to proudly represent themselves and bond over a shared identity. With SwimTopia’s online store, your team can sell spirit wear, fundraise, and keep control of your merchandise and proceeds. Let’s dive into how you can make the most of your team’s online […]