If you’ve ever been part of a summer swim meet, you know the feeling—organized chaos at best, total tornado at worst. Between tracking entries, updating heat sheets, wrangling timing systems, and managing volunteers, meet day can feel like an endurance event of its own.
But what if running a meet didn’t have to be so stressful? What if the software you used actually made things easier?
That’s precisely what Meet Maestro was built to do.
Meet Maestro, included with every SwimTopia account, is the modern, intuitive meet management solution your team’s been waiting for. Whether you’re a seasoned coach, a first-year computer rep, or a brave parent volunteer, Meet Maestro makes running swim meets faster, simpler, and—dare we say—fun.
Built from Frustration. Designed for Simplicity.
Let’s be honest: most legacy meet software feels like it’s stuck in a time warp. Meet Maestro breaks that mold with a modern, cloud-based interface that’s sleek, smart, and super easy to learn. There are no clunky menus or complicated setups—just a streamlined system that gets the job done.
Since Meet Maestro is web-based, it runs on any computer, Mac, or PC. You can even have multiple people working on the meet simultaneously from different devices. No more crowding around one “meet day laptop” or worrying about file compatibility.
Features That Make a Difference
We didn’t just set out to replicate old-school meet software—we reimagined what swim meet management should look like. Here’s just a taste of what Meet Maestro brings to the table:
- Simplified Meet Setup: Use reusable meet templates to save time and reduce errors across meets.
- Easy Entry Management: Collect entries in SwimTopia and send them straight to Meet Maestro—no emailing files back and forth.
- One-Click Relay Generation: Automatically build relays with a single click—yes, it’s that easy.
- All the Reports You Need: From heat sheets to ribbon labels, Meet Maestro has every report you need, with easy filtering and customization.
- Easy Athlete & Event Edits: Make real-time changes on meet day with just a few clicks.
- Timing System Integration: Connect seamlessly with CTS 5/6/7, CTS Dolphin, Time Drops, Wylas, and more.
- Mobile App Live Results: Pair with the SwimTopia mobile app (with Pro subscription) for live event tracking and result alerts.
- Records & Time Standards: Highlight broken records and show team standings throughout the meet.
- Diving Support: Enter athletes in diving events and track diving scores alongside swim events.
- Divisional Scoring: Run meets with division-based scoring to reflect league structures or multi-team setups.
- Compatibility: Works with SD3, HY3, and EV3 files and even exports results in formats compatible with HY-TEK and other systems.
Admins Love It — It Makes Volunteering Easy
Meet Maestro is a dream for summer leagues where volunteers often rotate in and out. With its clean interface and minimal learning curve, even brand-new volunteers can jump in and contribute with confidence — thanks to the prep work and setup done by the team’s admin.
Just ask Heather Urgon of the Copperfield Dolphins:
“Our volunteers just sit down and get right to work with minimal direction from me.”
Admins appreciate the time they save on training and troubleshooting, and how Meet Maestro helps streamline every part of the meet day so volunteers can succeed.
Meet Maestro + SwimTopia = The Ultimate Team Solution
While Meet Maestro handles your meet day magic, SwimTopia covers everything else—from registration and communication to team management and more. The two systems are designed to work together seamlessly, making your entire swim season run like a well-oiled machine.
Choose a Premium account for all the bells and whistles, or go with our Lite tier if you want Meet Maestro without the entire team management suite. Either way, Meet Maestro is included and ready to streamline your meets.
Ready to see Meet Maestro in action?
Join the 9,000+ swim meets already powered by our system. Sign up for a Free Demo and experience a better way to run your swim meets.
Published 03/28/2025. For more information about Meet Maestro, please visit our website.
