Making the Switch from Swim-Team.US to SwimTopia

SwimTopia: Easy to Use, Loved by Customers

SwimTopia is excited to welcome Swim-Team.US Founder, Rich Waldis to our team! By combining the talent, expertise, and resources of two leading swim software vendors, we’ll be innovating more quickly and serving you, our customers, better. Swim-Team.US and SwimTopia have collaborated to provide a seamless upgrade path for customers making the switch to SwimTopia, with automatic data migration from your existing site.

Read on to learn about the benefits of joining SwimTopia and the discounts available to your team.

Explore our Tour page to learn more about SwimTopia’s comprehensive swim team management features, or watch a pre-recorded webinar for Swim-Team.US customers.

Top 10 Benefits of Switching to SwimTopia Today!

Swim Team App on iPhone

Discounts

Special Savings for Swim-Team.US Customers

Swim-Team.US customers that make the transition to SwimTopia save 20% off their first year of service.

Top 10 Benefits of Switching to SwimTopia Today:

Smooth Data Migration

Signup authorization magnifier

Swim-Team.US customer account data, including team rosters, parent directories, time histories, volunteer templates, team records, website content, past calendar events and swim meets can be imported automatically into your new SwimTopia account.

During the signup process you’ll be directed to authenticate your STUS credentials and we’ll instantly begin data migration from your current site to your new SwimTopia site.

Use Setup Code: STUS when signing up to trigger data transfer.

On-Call Customer Happiness Team and Help Center

Our Help Center offers detailed tutorials, articles, & videos with step-by-step instructions.

  • Send email to [email protected]
  • Every Friday from 11am-2pm Central, join a Customer Happiness Team member at our Lunch & Learn in Google Hangouts
  • Call 877 856 2940, option 2. We answer the phones 9am-6pm Central Time. After hours you can leave a message and we’ll return your call as soon as possible.

Receive a complimentary one hour setup session with one of our Customer Happiness Team Members after signup. We’ll walk you through setup and show you how to use the platform. Ongoing support is always available.

SwimTopia Employees

Ad-Free Sites Mean Superior Fundraising Capabilities

Sponsors on Home Page

SwimTopia websites offer a blank canvas for you to display your team sponsors – with no external advertising distracting attention. Your team website gives local companies broad exposure to a large segment of the community, making it a great asset to your team’s sponsorship program. And one good sponsor is all it takes to pay for one year of SwimTopia service!

Check out our blog for tips on running your team’s sponsorship program.

Convenient Meet Signups and Hy-Tek Compatible Entries

SwimTopia helps you prepare for swim meets by easily gathering meet entries and attendance declarations online. Coaches can then review and edit the meet lineup and automatically generate all the relays for a meet with one click, then simply export the meet entry file in the Hy-Tek file format.

Import Hy-Tek results files into SwimTopia when the meet is done to update your swimmers’ time history in the parent portal, and your team performance reports.

SwimTopia was built to replace the functions of Team Manager, while working with Meet Manager to run your meets.

Keeping Goggles in Place & Swim Meet Entries

Drag-and-Drop Web Editing

SwimTopia uses flexible drag-and-drop elements (called Snippets) to quickly create and update all the content on your website, making it easy to directly edit website content without technical expertise. Editing templates and navigation follow the same familiar drag and drop concepts.

With support for many different types of Snippets, SwimTopia makes it easy to add coach bios, contact forms, images, Google maps, registration buttons, your Facebook page feed, and more to your SwimTopia website in seconds.

You can customize the URL path of any page, and there are no pop ups. You can even use a custom domain name with your SwimTopia website!

Team-Controlled Payment Processing

Our Level 1 PCI compliant payment provider, WePay, accepts all major credit cards (Visa, MasterCard, Discover and American Express) and protects credit card information. Teams set up a free account with WePay and funds are deposited directly into their team bank accounts. Parents and team members do not need to create an account with WePay; they securely input their credit card details using a very simple form.

Your team controls the funds and the timing of transfers to your team bank account. There is no cost to set up and maintain a WePay account for your team, and the payment processing fees are the industry standard (2.9% + 30c per transaction), with no other fees added.

Credit Card Payment Magnifier

More Flexible Registration

swim team registration reports

With the ability to define your seasons and have multiple registration forms open at once (e.g. one for residents, and one for non-residents), you’ll find newfound flexibility in running your team’s registration.

SwimTopia’s registration locking system allows you to limit overall registrations, specific age groups, or total registrations per form. You’ll also now have legally binding electronic signature capabilities for your liability waivers and releases.

Flexible payment options include the ability to accept checks, credit cards, or member numbers, or any combination of those during registration, plus set sibling discounts, family caps, and create discount codes.

Integrated Team Merchandise Sales

Sell merchandise during registration and throughout the season, and access easy reporting tools that help you order and distribute your spirit wear. By creating a way for teams to easily work with their choice of dealer, sell items, and manage inventory, SwimTopia allows you to stay in charge of both your items and your proceeds. Normal credit card processing fees (2.9% + 30c per transaction) apply. The rest is yours!
And just think, a small markup per t-shirt is all it takes to pay for one year of SwimTopia service!

Adaptive Volunteer Management

Whether your team assigns jobs based on preferences and seniority, or opens shift signup on a first-come, first-served basis—or anything in-between—SwimTopia has you covered. We can handle week-to-week job signups, or full season signup during registration.

SwimTopia is easy for the volunteer coordinator to set up, and makes it easy for the parents to sign up. With simple ways to report on positions, attendance and more, you can communicate with the parents you need to straight from our reports.

Dynamic Communications

Our Communications Center allows you to easily send targeted emails to specific groups. Our smart “To” field gives you options of static groups (such as roles, age groups, etc.) and individuals to email as you start typing. Choose to show others who’s being emailed or not, and avoid spam filters.

By building email capability into many SwimTopia reports we give you the opportunity to email dynamic groups, like who’s coming to the meet on the weekend, or who is signed up to volunteer this week.

SwimTopia’s email options allow you to contact who you want, when you want.

swim team management communication leagues

Pricing:

Summer/Rec Pricing

Summer/Recreational* swim team subscription fees are based on the total number of athletes on your team in a given year. Each plan includes a base number of athletes and a price per additional athlete. Base subscription fees are invoiced at the end of the free trial and annually thereafter. Fees for additional athletes, if any, will be invoiced separately after your team registration closes.

*We define Summer/Recreational teams as those teams having up to two competition seasons per year, and who train and compete during 10 or fewer months a year.

The pricing table below reflects the 20% discount for Swim-Team.US customers that make the switch by August 1, 2018.

Note: If your team started a free trial on or before October 31, 2017, you qualify for 40% off the regular, crossed out, prices shown below.

50
$199
$159
per year
Includes 50 Athletes
+$2.75 / extra athlete
+$2.20 / extra athlete
Sign Up
100
$299
$239
per year
Includes 100 Athletes
+$2.50 / extra athlete
+$2.00 / extra athlete
Sign Up
150
$399
$319
per year
Includes 150 Athletes
+$2.50 / extra athlete
+$2.00 / extra athlete
Sign Up
200
$499
$399
per year
Includes 200 Athletes
+$2.25 / extra athlete
+$1.80 / extra athlete
Sign Up
300
$699
$559
per year
Includes 300 Athletes
$2.00 / extra athlete
+$1.60 / extra athlete
Sign Up

Payment processing fees of 2.9% plus 30¢ per transaction are charged by the payment processor to accept online credit card payments.

Questions about pricing? Please contact our Sales Team if you have any questions regarding pricing.

High School Pricing

The pricing outlined below reflects the 20% discount for Swim-Team.US customers that make the switch by August 1, 2018.

Note: If your team started a free trial on or before October 31, 2017, you qualify for 40% off the regular, crossed out, prices shown below.

Payment processing fees of 2.9% plus 30¢ per transaction are charged by the payment processor to accept any online credit card payments.

Questions about pricing? Please contact our Sales Team if you have any questions regarding pricing.

Swim-Team.US High School Pricing

Year Round Pricing

Pricing for year-round swim teams with SwimTopia is based on team size and typically billed monthly.

For specific year-round team pricing information please contact our Director of Sales and Marketing, Elli Overton.

Payment processing fees of 2.9% plus 30¢ per transaction are charged by the payment processor to accept any online credit card payments.

Pricing for Year Round Swim-Team.US Sign Up

Pre-Recorded Webinar for Swim-Team.US Customers

SwimTopia Overview for Swim-Team.US Customers

Running time: 1 hour, 23 minutes