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Swim Team Management

Starting and Running a Sponsorship Program for Your Swim Team

November 18, 2019 by Elli Overton

Sponsorship Program

Photo by pasja1000   Summer and high school swim teams are typically volunteer run, non-profit, organizations that try to keep membership costs low. How can teams afford to buy or upgrade the equipment needed for running meets (chairs, tents, stop watches, timing systems, flags, the list goes on), and maintain a coaching staff, on membership dues alone? A healthy sponsorship program is … [Read more...]

Filed Under: Swim Team Management

Notification Alerts Keep Your Team Up-To-Date

November 1, 2019 by Elli Overton

Notification Alert in Communication Center

Use SwimTopia's Free Push Notification Alerts For Fast and Convenient Communication SwimTopia’s fast and free push notification alerts keep your team up-to-date on important communications.  Why use SwimTopia’s alerts instead of a texting app? Flexibility: With SwimTopia’s push notifications, you can send targeted alerts to any group that you have always been able to email from SwimTopia. … [Read more...]

Filed Under: In The Spotlight, Swim Team Management

How SwimTopia pays for itself…and then some!

August 24, 2019 by Elli Overton

Photos [1] [2] by Gerd Altmann and Aquilatin, respectively   Swim teams, especially summer and high school swim teams, run on tight budgets. Because they are largely volunteer-run and mostly non-profit, swim teams often find it challenging to provide quality swim programs for their community – at an affordable price – while staying financially afloat. For some teams, the total price of … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Wrapping Up the Summer Season

July 21, 2019 by Elli Overton

Wrapping Up the Summer Season

Swim season is coming to a close and you’re both excited and sad at the same time. You’re excited to get your spare time back, after being in ‘volunteer overtime’ for the last 2 (or 3) months, but you’re sad another fun filled season is coming to an end (and the pool is going to seem awfully quiet). Here are some tips and suggestions for wrapping up the summer season, putting a bow on it, and … [Read more...]

Filed Under: Swim Team Management

In-Person SwimTopia Info Sessions This Spring

February 12, 2019 by Elli Overton

SwimTopia Info Sessions

In-Person Info Sessions – Coming to Maryland, Virginia, and Raleigh The SwimTopia team are on the road again this spring. Whether you're already a customer, or considering using SwimTopia this swim season, at SwimTopia's info sessions there is something for everyone! Anyone can come to any of the demos or info sessions listed; they are not league specific, just come to the most geographically … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Announcements

How to Pick the Perfect Team Swimsuit for Your Summer Team

November 2, 2018 by Elli Overton

Team swimsuit for your summer team

Cover photo thanks to Colin Sheridan and Kaybrook Green Hills Swim Club Choosing a team swimsuit for your summer team is an important task. One of the many great things about summer swimming is learning about teamwork – and if you look like a team, you’ll act like a team! Picking a good-looking, comfortable, affordable swimsuit makes it easy for your team members to look and feel like a … [Read more...]

Filed Under: Swim Team Management, Swimmer Tips

5 Tips and Tools for Better Volunteer Management

May 14, 2018 by Elli Overton

Tips on Better Volunteer Management

Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks, Volunteer Management

New Feature: Leagues Can Now Share Roles with Member Teams for Easy Communication

January 5, 2018 by Elli Overton

Leagues Share Roles

SwimTopia offers the boards of summer/recreational swim leagues free websites to help them manage the teams in their league. No matter how many teams in the league use SwimTopia, any league is eligible for a free website. Whether your league manages 6 teams, or 60, it’s helpful to have a central hub for league information, documents and contacts. SwimTopia provides an easy-to-use website for any … [Read more...]

Filed Under: New Features, Swim Team Management

Help Your Team Parents: Things They Should Know About SwimTopia

October 27, 2016 by Elli Overton

Help team parents with SwimTopia

Your team has just signed up for this amazing new swim team management platform and you want to help team parents make use of all the great features. How can you help team parents get the most out of this exciting treasure trove of features and information? For the main functions of SwimTopia that your parents use (registration, meet and job sign up, website and account login, and viewing … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Making the Most of Your SwimTopia Reports

October 25, 2016 by Elli Overton

swim team registration reports

The power of SwimTopia is in the integration of your team’s information; to harness that power you need to be familiar with our reporting options and capabilities. SwimTopia reports give you the flexibility you need, to find the information you want. During the swim season SwimTopia added some reports and upgraded the functionality of others. We have a great selection of reports; read on to … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

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Swim Software You’ll Love

Everything you need to run your swim team and your swim meets in one powerful, web-based, swim software solution. Save time, eliminate hassle, and manage your swim team better with SwimTopia. Start a free trial to see for yourself today.

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Testimonials

Samuel Clemens High School logo
SwimTopia has streamlined all aspects of swim team management and communications for coaches, swimmers and parents. SwimTopia allows me to spend more time on deck and less time on the computer! SwimTopia support staff is amazing!
Clinton County Barracudas logo
SwimTopia has saved us tons of time and streamlined the organization of our team. It has made my life so easy! Our coaches and parents love it!
Fox Mill Estates logo
Before Swimtopia, we used one service for emails, another for volunteering and did our swimmer selection by hand, which took hours. We love SwimTopia!
Bocage Sharks logo
We switched over to Swimtopia a few years ago and this has been one of the best decisions for the team management ever. We have seen substantial improvements in parental involvement (especially with volunteer sign up) and a huge reduction in complaints, thanks to the ease of the Swimtopia website.
Brookside Waves logo
Swimtopia greatly reduced our coordination time and streamlined logistics for registrations and running the swim team. Plus it made communications so much easier!
Lake Marion logo
The Lake Marion Lasers are brand new subscribers to SwimTopia and we couldn’t be happier. It has dramatically simplified our registration, communication & data management processes.
Lake Marion logo
The data analytics of SwimTopia are exceptional, and allowed the coaches to quickly manage line-ups & scratches while also making the team rep’s lives easier through the active encouragement of volunteer sign-up.
Mill Creek Towne Marlins logo
I cannot speak highly enough about Swimtopia based upon my experience as Volunteer Coordinator. The ease of communication to families as well as the volunteer sign up and tracking features were so helpful and real-time.
Lake Marion Lasers logo
Over the past three years I had been using TeamUnify. SwimTopia is SO much more user friendly and has everything that a coach needs in one place.
Lake Marion Lasers logo
Over the past three years I had been using TeamUnify. There is no comparison between the two programs, SwimTopia blows TeamUnify out of the water.

Latest Posts

  • New Win-Win Fall Referral Discount + SwimTopia for Leagues Pricing August 11, 2023
  • High Schools Sports Team Livestream and Fundraiser: explore SwimTopia’s partnership with Sporfie! August 8, 2023
  • Decoded: The Individual Medley V. the Medley Relay August 7, 2023
  • SwimTopia Presents: Summer Para Swim Star Kate Alexander July 13, 2023
  • SwimTopia Partners with Sporfie! June 26, 2023

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