Swim season is coming to a close and you’re both excited and sad at the same time. You’re excited to get your spare time back, after being in ‘volunteer overtime’ for the last 2 (or 3) months, but you’re sad another fun filled season is coming to an end (and the pool is going to seem awfully quiet). Here are some tips and suggestions for wrapping up the summer season, putting a bow on it, and … [Read more...]
Swim Team Management
In-Person SwimTopia Info Sessions This Spring
In-Person Info Sessions – Coming to Maryland, Virginia, and Raleigh The SwimTopia team are on the road again this spring. Whether you're already a customer, or considering using SwimTopia this swim season, at SwimTopia's info sessions there is something for everyone! Anyone can come to any of the demos or info sessions listed; they are not league specific, just come to the most geographically … [Read more...]
How to Pick the Perfect Team Swimsuit for Your Summer Team
Cover photo thanks to Colin Sheridan and Kaybrook Green Hills Swim Club Choosing a team swimsuit for your summer team is an important task. One of the many great things about summer swimming is learning about teamwork – and if you look like a team, you’ll act like a team! Picking a good-looking, comfortable, affordable swimsuit makes it easy for your team members to look and feel like a … [Read more...]
5 Tips and Tools for Better Volunteer Management
Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]
New Feature: Leagues Can Now Share Roles with Member Teams for Easy Communication
SwimTopia offers the boards of summer/recreational swim leagues free websites to help them manage the teams in their league. No matter how many teams in the league use SwimTopia, any league is eligible for a free website. Whether your league manages 6 teams, or 60, it’s helpful to have a central hub for league information, documents and contacts. SwimTopia provides an easy-to-use website for any … [Read more...]
Help Your Team Parents: Things They Should Know About SwimTopia
Your team has just signed up for this amazing new swim team management platform and you want to help team parents make use of all the great features. How can you help team parents get the most out of this exciting treasure trove of features and information? For the main functions of SwimTopia that your parents use (registration, meet and job sign up, website and account login, and viewing … [Read more...]
Making the Most of Your SwimTopia Reports
The power of SwimTopia is in the integration of your team’s information; to harness that power you need to be familiar with our reporting options and capabilities. SwimTopia reports give you the flexibility you need, to find the information you want. During the swim season SwimTopia added some reports and upgraded the functionality of others. We have a great selection of reports; read on to … [Read more...]
Encourage Signups for Your Next Meet with “Upcoming Events” Snippet
Many of our teams have begun their seasons, and meets are well underway. Make it easy for your parents to sign up for meet entries and volunteer shifts for your next meet by embedding the next swim meet option of our Upcoming Events snippet on your page template. The Upcoming Events snippet offers two options: Display several upcoming events (you can set the number) Display the next … [Read more...]
Best Practices for Meet and Event Setup
Summer swim season is ramping up, registrations are coming in, and practices have begun in our warmer states! As you launch into your summer season, we’d like to make sure your meet and event setup is correct from the get-go! Meet and Event Setup In the SwimTopia world, we have two kinds of events: 1) Swim Meets – complete with swim events (i.e., Girls 6 & Under 25 Free, Boys 7-8 25 Back, … [Read more...]
Efficient and Powerful Swim Team Management for High Schools
High School Swim Team Management Software Efficient, Powerful, Seemingly Effortless Training your swimmers to be all that is easy compared to the “behind the scenes” work of communicating with parents and swimmers, creating meet line ups, generating relays and selling spirit-wear. But now managing your High School team can be like that too. SwimTopia‘s high school swim team management software … [Read more...]
