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Swim Team Management

Wrapping Up the Summer Season

July 21, 2019 by Elli Overton

Wrapping Up the Summer Season

Swim season is coming to a close and you’re both excited and sad at the same time. You’re excited to get your spare time back, after being in ‘volunteer overtime’ for the last 2 (or 3) months, but you’re sad another fun filled season is coming to an end (and the pool is going to seem awfully quiet). Here are some tips and suggestions for wrapping up the summer season, putting a bow on it, and … [Read more...]

Filed Under: Swim Team Management

In-Person SwimTopia Info Sessions This Spring

February 12, 2019 by Elli Overton

SwimTopia Info Sessions

In-Person Info Sessions – Coming to Maryland, Virginia, and Raleigh The SwimTopia team are on the road again this spring. Whether you're already a customer, or considering using SwimTopia this swim season, at SwimTopia's info sessions there is something for everyone! Anyone can come to any of the demos or info sessions listed; they are not league specific, just come to the most geographically … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Announcements

How to Pick the Perfect Team Swimsuit for Your Summer Team

November 2, 2018 by Elli Overton

Team swimsuit for your summer team

Cover photo thanks to Colin Sheridan and Kaybrook Green Hills Swim Club Choosing a team swimsuit for your summer team is an important task. One of the many great things about summer swimming is learning about teamwork – and if you look like a team, you’ll act like a team! Picking a good-looking, comfortable, affordable swimsuit makes it easy for your team members to look and feel like a … [Read more...]

Filed Under: Swim Team Management, Swimmer Tips

5 Tips and Tools for Better Volunteer Management

May 14, 2018 by Elli Overton

Tips on Better Volunteer Management

Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks, Volunteer Management

New Feature: Leagues Can Now Share Roles with Member Teams for Easy Communication

January 5, 2018 by Elli Overton

Leagues Share Roles

SwimTopia offers the boards of summer/recreational swim leagues free websites to help them manage the teams in their league. No matter how many teams in the league use SwimTopia, any league is eligible for a free website. Whether your league manages 6 teams, or 60, it’s helpful to have a central hub for league information, documents and contacts. SwimTopia provides an easy-to-use website for any … [Read more...]

Filed Under: New Features, Swim Team Management

Help Your Team Parents: Things They Should Know About SwimTopia

October 27, 2016 by Elli Overton

Help team parents with SwimTopia

Your team has just signed up for this amazing new swim team management platform and you want to help team parents make use of all the great features. How can you help team parents get the most out of this exciting treasure trove of features and information? For the main functions of SwimTopia that your parents use (registration, meet and job sign up, website and account login, and viewing … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Making the Most of Your SwimTopia Reports

October 25, 2016 by Elli Overton

swim team registration reports

The power of SwimTopia is in the integration of your team’s information; to harness that power you need to be familiar with our reporting options and capabilities. SwimTopia reports give you the flexibility you need, to find the information you want. During the swim season SwimTopia added some reports and upgraded the functionality of others. We have a great selection of reports; read on to … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Encourage Signups for Your Next Meet with “Upcoming Events” Snippet

June 7, 2016 by Tracy Nelson

Next Meet Snippet on full page

Many of our teams have begun their seasons, and meets are well underway.  Make it easy for your parents to sign up for meet entries and volunteer shifts for your next meet by embedding the next swim meet option of our Upcoming Events snippet on your page template. The Upcoming Events snippet offers two options: Display several upcoming events (you can set the number) Display the next … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Tips & Tricks

Best Practices for Meet and Event Setup

May 12, 2016 by Tracy Nelson

swim team management leagues – Meet and Event Setup

Summer swim season is ramping up, registrations are coming in, and practices have begun in our warmer states! As you launch into your summer season, we’d like to make sure your meet and event setup is correct from the get-go! Meet and Event Setup In the SwimTopia world, we have two kinds of events: 1) Swim Meets – complete with swim events (i.e., Girls 6 & Under 25 Free, Boys 7-8 25 Back, … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Tips & Tricks

Efficient and Powerful Swim Team Management for High Schools

December 4, 2015 by Elli Overton

High School Swim Team Management Software

High School Swim Team Management Software Efficient, Powerful, Seemingly Effortless Training your swimmers to be all that is easy compared to the “behind the scenes” work of communicating with parents and swimmers, creating meet line ups, generating relays and selling spirit-wear. But now managing your High School team can be like that too. SwimTopia‘s high school swim team management software … [Read more...]

Filed Under: Swim Team Management Tagged With: high school swim team, high school swim team management, junior varsity swim team, swim team management, varsity swim team

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Swim Software You’ll Love

Everything you need to run your swim team and your swim meets in one powerful, web-based, swim software solution. Save time, eliminate hassle, and manage your swim team better with SwimTopia. Start a free trial to see for yourself today.

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Testimonials

Samuel Clemens High School logo
SwimTopia has streamlined all aspects of swim team management and communications for coaches, swimmers and parents. SwimTopia allows me to spend more time on deck and less time on the computer! SwimTopia support staff is amazing!
Clinton County Barracudas logo
SwimTopia has saved us tons of time and streamlined the organization of our team. It has made my life so easy! Our coaches and parents love it!
Fox Mill Estates logo
Before Swimtopia, we used one service for emails, another for volunteering and did our swimmer selection by hand, which took hours. We love SwimTopia!
Bocage Sharks logo
We switched over to Swimtopia a few years ago and this has been one of the best decisions for the team management ever. We have seen substantial improvements in parental involvement (especially with volunteer sign up) and a huge reduction in complaints, thanks to the ease of the Swimtopia website.
Brookside Waves logo
Swimtopia greatly reduced our coordination time and streamlined logistics for registrations and running the swim team. Plus it made communications so much easier!
Lake Marion logo
The Lake Marion Lasers are brand new subscribers to SwimTopia and we couldn’t be happier. It has dramatically simplified our registration, communication & data management processes.
Lake Marion logo
The data analytics of SwimTopia are exceptional, and allowed the coaches to quickly manage line-ups & scratches while also making the team rep’s lives easier through the active encouragement of volunteer sign-up.
Mill Creek Towne Marlins logo
I cannot speak highly enough about Swimtopia based upon my experience as Volunteer Coordinator. The ease of communication to families as well as the volunteer sign up and tracking features were so helpful and real-time.
Lake Marion Lasers logo
Over the past three years I had been using TeamUnify. SwimTopia is SO much more user friendly and has everything that a coach needs in one place.
Lake Marion Lasers logo
Over the past three years I had been using TeamUnify. There is no comparison between the two programs, SwimTopia blows TeamUnify out of the water.

Latest Posts

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  • SwimTopia’s SwimOutlet Partnership, Promos, and More February 22, 2023
  • Spring Demos and Trainings in Maryland, Virginia & Virtual February 15, 2023
  • Meet Maestro, Timing Integrations, and More! February 13, 2023
  • SwimTopia Presents: Summer Swim Resources February 10, 2023

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