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Swim Team Management

5 Tips and Tools for Better Volunteer Management

May 14, 2018 by Elli Overton

Tips on Better Volunteer Management

Better Organized Volunteers = MORE FUN I can’t think of another sport as reliant on voluntary parent participation as summer swimming. Summer swim teams couldn’t function without a handful of dedicated neighborhood parents. Here I’m talking about the head parents, willing to put in hours outside of the season to make sure all the decisions are made, coaches hired, equipment stocked, and systems … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

New Feature: Leagues Can Now Share Roles with Member Teams for Easy Communication

January 5, 2018 by Elli Overton

Leagues Share Roles

SwimTopia offers the boards of summer/recreational swim leagues free websites to help them manage the teams in their league. No matter how many teams in the league use SwimTopia, any league is eligible for a free website. Whether your league manages 6 teams, or 60, it’s helpful to have a central hub for league information, documents and contacts. SwimTopia provides an easy-to-use website for any … [Read more...]

Filed Under: New Features, Swim Team Management

How SwimTopia pays for itself…and then some!

August 24, 2019 by Elli Overton

Photos [1] [2] by Gerd Altmann and Aquilatin, respectively   Swim teams, especially summer and high school swim teams, run on tight budgets. Because they are largely volunteer-run and mostly non-profit, swim teams often find it challenging to provide quality swim programs for their community – at an affordable price – while staying financially afloat. For some teams, the total price of … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Starting and Running a Sponsorship Program for Your Swim Team

November 18, 2019 by Elli Overton

Sponsorship Program

Photo by pasja1000   Summer and high school swim teams are typically volunteer run, non-profit, organizations that try to keep membership costs low. How can teams afford to buy or upgrade the equipment needed for running meets (chairs, tents, stop watches, timing systems, flags, the list goes on), and maintain a coaching staff, on membership dues alone? A healthy sponsorship program is … [Read more...]

Filed Under: Swim Team Management

Help Your Team Parents: Things They Should Know About SwimTopia

October 27, 2016 by Elli Overton

Help team parents with SwimTopia

Your team has just signed up for this amazing new swim team management platform and you want to help team parents make use of all the great features. How can you help team parents get the most out of this exciting treasure trove of features and information? For the main functions of SwimTopia that your parents use (registration, meet and job sign up, website and account login, and viewing … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Making the Most of Your SwimTopia Reports

October 25, 2016 by Elli Overton

swim team registration reports

The power of SwimTopia is in the integration of your team’s information; to harness that power you need to be familiar with our reporting options and capabilities. SwimTopia reports give you the flexibility you need, to find the information you want. During the swim season SwimTopia added some reports and upgraded the functionality of others. We have a great selection of reports; read on to … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Wrapping Up the Summer Season

July 21, 2019 by Elli Overton

Wrapping Up the Summer Season

Swim season is coming to a close and you’re both excited and sad at the same time. You’re excited to get your spare time back, after being in ‘volunteer overtime’ for the last 2 (or 3) months, but you’re sad another fun filled season is coming to an end (and the pool is going to seem awfully quiet). Here are some tips and suggestions for wrapping up the summer season, putting a bow on it, and … [Read more...]

Filed Under: Swim Team Management

How to Choose Your “Most Improved” Swimmers and other End-of-Season Awards

July 5, 2022 by Elli Overton

Most Improved Swimmers Happy Swimmer

Most teams have some kind of “Most Improved” award at the end of the season; we’ve talked to teams all over the country and it seems there are many different ways teams decide how to award Most Improved Swimmers! For some teams it might be for the biggest time drop throughout the season, or the biggest time drop from the last season to this one, it might be subjective and chosen by the coaches for … [Read more...]

Filed Under: Swim Team Management, SwimTopia Tips & Tricks

Encourage Signups for Your Next Meet with “Upcoming Events” Snippet

June 7, 2016 by Tracy Nelson

Next Meet Snippet on full page

Many of our teams have begun their seasons, and meets are well underway.  Make it easy for your parents to sign up for meet entries and volunteer shifts for your next meet by embedding the next swim meet option of our Upcoming Events snippet on your page template. The Upcoming Events snippet offers two options: Display several upcoming events (you can set the number) Display the next … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Tips & Tricks

Best Practices for Meet and Event Setup

May 12, 2016 by Tracy Nelson

swim team management leagues – Meet and Event Setup

Summer swim season is ramping up, registrations are coming in, and practices have begun in our warmer states! As you launch into your summer season, we’d like to make sure your meet and event setup is correct from the get-go! Meet and Event Setup In the SwimTopia world, we have two kinds of events: 1) Swim Meets – complete with swim events (i.e., Girls 6 & Under 25 Free, Boys 7-8 25 Back, … [Read more...]

Filed Under: In The Spotlight, Swim Team Management, SwimTopia Tips & Tricks

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Everything you need to run your swim team and your swim meets in one powerful, web-based, swim software solution. Save time, eliminate hassle, and manage your swim team better with SwimTopia. Start a free trial to see for yourself today.

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Testimonials

Copperfield Dolphins Swim Team logo
quot;}">We have been using Meet Maestro and found the system to be truly intuitive. Summer league is run by volunteers who don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work. 
Whittington Creek Swim Team logo
Our team used the SwimTopia Live feature in your mobile app last night – and our parents LOVED it!!!!! It worked perfectly. A mobile app like this one is super helpful to keep track of what event is being swum. Seeing real time results, instead of waiting till the end of the day, is fantastic. We will definitely use it next season at all our dual meets!
Legacy Park Sharks logo
We tried TeamUnify to help us manage registrations and communications and it was disastrous. The software and functionality was over-complicated. Set-up required days rather than hours. Tasks were not intuitive. Our parents literally begged us to go back to SwimTopia. SwimTopia is an actual utopia.
Westfield Waves Swim Team logo
Thank you so much SwimTopia! I have been so impressed with your customer service as we have started using your site this year! I so appreciate all the help and we have already discovered so many ways that your system is going to make managing our summer swim team easier!
Montgomery County Sharks Swim Team logo
We had a great first summer with SwimTopia, between being able to message parents about scheduled changes, signups for meets, and even having easy access to parent contact information on the pool deck it made my life as a coach MUCH easier. Swimmers families were easily able to sign up for meets and tell us if they would be there or not. It took the guess work out of relay teams and helped us put the most swimmers in the water.
Woodneath Whitecaps Swim Team Logo
We held three virtual meets, using Meet Maestro for each one. Our opponents for each of those meets were on different team management platforms, but were able to successfully use Meet Maestro with us. When the conversion worked smoothly and both teams could see results “live” as they were entered, we all felt pretty giddy!
Lake Marion Lasers logo
I am very impressed with the customer service and willingness of SwimTopia to help answer any questions and teach me how to use the site.
Turbo Aquatics logo
I have used SwimTopia for almost 10 years, and they are a great platform that I highly recommend. The website is easy to use and looks great! I switched to SwimTopia from TeamUnify. TeamUnify was very difficult to use, with little to no support. Their webpages do not look as good, and they are incredibly expensive.
Whittington Creek Swim Team logo
A mobile app like this one is super helpful to keep track of which event is being swum. Seeing real time results, instead of waiting till the end of the day, is fantastic. We will definitely use it next season at all our dual meets!
Balcones Woods Logo
For a busy swim team volunteer, it’s very helpful to have the SwimTopia mobile app available. It gives you heat results and scores in real time, and it also lets you easily track the progress of the meet so you know exactly when your kids’ next event is coming up.

Latest Posts

  • Announcing New Competition Category Terminology August 2, 2022
  • Summer Swim to Year-round Club: Picking your Perfect Competitive Team July 22, 2022
  • From Summer Swimmer to Year-round Athlete June 21, 2022
  • SwimTopia Summer Series: Key Player Parent Volunteers June 10, 2022
  • SwimTopia New Features: Heat Sheet Indicator May 30, 2022

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