SwimTopia & Meet Maestro Features

Overview
Custom Website
Online Registration
Communications
Volunteer Management
Calendar
Meet Entries & Event RSVPs
Meet Maestro Meet Management
HY-TEK Compatibility
Timing System Integrations
Rosters & Account Management
USA Swimming Integration
Parent Portal
Merchandise Sales
Payment Processing
Mobile App
Security
Leagues
Support

Swim Software You’ll Love

As you can see from our menu on the left, SwimTopia features help you streamline running your team and Meet Maestro helps you run your meets. We integrate all the main areas of swim team and meet management so teams don’t have to bounce around different websites or online tools (or worse yet, use paper and spreadsheets) to keep track of data, progress and participation. Please take a look around and explore our SwimTopia & Meet Maestro Overview. If you’d like to see more about how our software works, simply click to sign up for a free demo.

In annual satisfaction surveys, our customers consistently rate SwimTopia features as being comprehensive, robust, and easy to use. Whether you’re a coach, a swimmer, a league manager, or a parent, you can find what you’re looking for right away. Take a tour of our comprehensive feature list to learn about all the different ways SwimTopia and Meet Maestro can help your swim team.

Very pleased overall, and can’t imagine life running the swim team without a tool as effective as SwimTopia. Have no regrets about purchasing this product. Their customer support is fantastic- always responsive and knowledgeable.

Joe P.Brynwood Tide Swim Team

We used to use several excel spreadsheets on several computers to run our club – but now it’s all incorporated into one place – SwimTopia! It all starts off with being able to have one place to look for all our swimmers, meets, parent volunteers, registration, spirit wear, and fee collection.

Doug W.River Glen Swim Team

SwimTopia is easy to use as an administrator and user. The software keeps all participants informed through email, keeps track of all swim times, best times, etc. We can customize pages and keep current times easily. We love SwimTopia.

Mark B.Jersey Shore Winter

After using both Active Hy-Tek and Team Unify for years, by far, SwimTopia is the best online platform our team has used for running and organizing our team functions and meets.

Dennis D.Nazareth/Easton YMCA Head Coach

Our team has been using SwimTopia for years and it makes the interaction between all of our volunteer and paid employees very easy. We appreciate the ease of use, and the little extras that make running a yearly swim team much easier. For a summer swim team, SwimTopia does provide the best variety of applications/uses that are needed to easily, and simply, organize and run the swim team.

Heather C.Muirfins

We’ve used SwimTopia for 6 years, but in 2019 used the combined SwimTopia team management and Meet Maesto meet system. The near-seamless integration of the two very different software packages saved out team a massive amount of time and headaches. In addition, the SwimTopia staff just ‘gets’ swim team administration.

Randy K.Cross Creek Krakens

The site provides coaches with all resources needed to have a successful season. The parents can easily find and search for things. It is easy to explain, and overall a great website.

Elizabeth W.Gonzales Dolphins

We had a great first summer with SwimTopia, between being able to message parents about scheduled changes, signups for meets, and even having easy access to parent contact information on the pool deck it made my life as a coach MUCH easier. Swimmers families were easily able to sign up for meets and tell us if they would be there or not. It took the guess work out of relay teams and helped us put the most swimmers in the water.

Cassie S.Montgomery County Sharks

Our league recently switched to use SwimTopia. We have 43 teams that are in the league all on the same operating system now. The ease of the system is quick to learn, it easily brings the league together onto one easy platform for instant results to be displayed, and linked our communication as a board to all the teams top personal.

Kameron T.GCSL

Overall our league has been very happy with the transition to the program this year. Everyone was extremely nervous at first but once they received help from the happiness support team they were put to ease. As a league we felt that our questions were answered in a very timely manner and we were listened to when problems occurred.

Kameron T.GCSL

When we first switched over – the folks at SwimTopia were very helpful in assisting us in getting our site up and running very quickly. Then, if we ever need any assistance, I can either call and talk with someone immediately, or they call back very quick.

Doug W.River Glen Swim Team

You guys have been so helpful answering all the questions we’ve had. Our team is really happy with the decision to move to an online format and it really is user friendly!

Megan B.Bell Creek Barracudas

SwimTopia allows our team to easily manage the team. From registration to volunteer coordination through managing meets, it makes the process so much easier.

Dave M.Lenoir City Bettas Swim Team

We tried a few different team management solutions with various levels of frustration. Swimtopia was the first where the coaches and administrators needed minimal training or instruction. It was very intuitive for them.

Michael S.Pinole Seals

Coaches and administrators love Swimtopia! Entry interface for Coaches is unmatched. Team management functions are easy to use, allowing a number of administrators to get up and running quickly. User Role access also very easy to implement. Support is incredibly good, which is necessary in this space, where panicked users are, I’m sure, are a constant.

Michael S.Pinole Seals

Pros: The user-friendly environment. This was our league’s first year using SwimTopia. Every team, coach, computer scorer and board member enjoyed using the software. It made everyone’s job easier. SwimTopia allowed our teams and league to go paperless. Instead of printing and filling out several forms for every swimmer, the information was kept online. It made the teams more efficient.

Robert S.Pinecrest

My experience with SwimTopia was fantastic. I have used other swim team management platforms in the past that were not user friendly for the administrator or end user. SwimTopia was so easy to use and even better Customer Support is there to help you utilize every tool/aspect of the software.

Leslee F.Bent Creek Country Club

SwimTopia makes running a summer swim team a breeze! Swimtopia has made the administration side of running a swim team amazingly easy! By using this software, the time I spent on administrative aspects of the swim team was cut in half. Our end user’s also agree that everything was at their fingertips and was easy to use.

Leslee F.Bent Creek Country Club

Love SwimTopia, and so do our team parents! So user-friendly. Thank you for the creation of such a great management program!

Beth R.North Cobb High School

I like that as an admin in SwimTopia I can upload meet schedules or meet templates; then swimmers can sign up and even suggest what they would like to swim, parents can volunteer for the meets, and coaches have an even easier job seeding the meet than they would with paper and pencil.

Johanna T.Louisville Male High School

The SwimTopia team went above and beyond to help ensure that our meet could go off without a hitch. While we were running our meet, somewhere in Texas a team was writing code to get things to the finish line. We cannot say enough great things about the SwimTopia team and Meet Maestro!

Shea H.Woodneath Whitecaps

The user-friendly data entry, the way DQs are easy to code, the ability to have multiple computers running data entry to speed things up, the reports we were able to run… all of these things made for a fantastic experience. We are really excited to keep using Meet Maestro in the future!

Shea H.Woodneath Whitecaps

We held three virtual meets, using Meet Maestro for each one. Our opponents for each of those meets were on different team management platforms, but were able to successfully use Meet Maestro with us. When the conversion worked smoothly and both teams could see results “live” as they were entered, we all felt pretty giddy!

Shea H.Woodneath Whitecaps

A mobile app like this one is super helpful to keep track of which event is being swum. Seeing real time results, instead of waiting till the end of the day, is fantastic. We will definitely use it next season at all our dual meets!

Robin B.Whittington Creek

For a busy swim team volunteer, it’s very helpful to have the SwimTopia mobile app available; it gives you heat results and scores in real time, and it also let’s you easily track the progress of the meet so you know exactly when your kids’ next events are coming up.

Jens H.Balcones Woods Blue Wave

New and very experienced scorekeepers discovered Meet Maestro – working in conjunction with the CTS Dolphin stopwatch system – to be an extremely efficient way of running our meets.

Donna W.Maverick Summer Swim League

Some of our league’s teams beta tested SwimTopia’s Meet Maestro meet management software and found it to be very user friendly with an easy learning curve and a responsive tech support team when compared to current meet management products.

Donna W.Maverick Summer Swim League

quot;}">We have been using Meet Maestro and found the system to be truly intuitive. Summer league is run by volunteers who don’t have the time to invest in classes to learn a new system. With Meet Maestro they don’t have to. Our volunteers just sit down and get right to work.

Heather U.Copperfield Dolphins

Overall it has been a great experience. It is a much smoother process to schedule & seed swim meets, upload results, and have families and athletes check in or sign up for events with SwimTopia.

Johanna T.Louisville Male High School

We tried TeamUnify to help us manage registrations and communications and it was disastrous. The software and functionality was over-complicated. Set-up required days rather than hours. Tasks were not intuitive. Our parents literally begged us to go back to SwimTopia. SwimTopia is an actual utopia.

Beth R.Legacy Park Sharks

What I really like about SwimTopia is that it is a central place for athletes and their families to see any updates or changes in our schedule, any news posted, or to ‘check in’ with their times and scores from previous meets.

Johanna T.Louisville Male High School

Any issues that we have had, SwimTopia has been great to make adjustments and fixes. Additionally, in looking at the other products, we did not feel confident that our short term volunteers would be able to drive the software effectively. SwimTopia is so easy to use compared to other products.

David B.Chattanooga Area Swim League

I love the “full features” that SwimTopia provides, from hosting a website that promotes the team, to actually hosting and running a swim meet. It handles registration & waivers, purchasing of merchandise, fee payment, meet entry, and meet management. And it is so easy to use.

David B.Chattanooga Area Swim League

We chose SwimTopia for our Summer Rec Swim Team a few years ago and have loved it ever since. The features are perfect for our needs. Customer support is great via the help articles and emails. We utilized Meet Maestro last year for virtual meets and will try to get our league to convert this year too.

Heidi Z.AHI Swim Team

I have used SwimTopia for almost 10 years, and they are a great platform that I highly recommend. The website is easy to use and looks great! I switched to SwimTopia from TeamUnify. TeamUnify was very difficult to use, with little to no support. Their webpages do not look as good, and they are incredibly expensive.

Gadi S.Turbo Aquatics

SwimTopia has a great deal of customizable options and tools that made creating and maintaining the website a breeze. I do like that every year SwimTopia seems to get better and better, showing that they are trying to make improvements.

Mark S.Glen Allen Gliders

Extremely user friendly. Intuitive interface. Quality help documentation. EASY TO USE!

Doug G.Kenwood Swim Club

SwimTopia seemed almost too good to be true, but it lived up to every expectation. It was so much easier to use than the most popular competitor and much more feature rich than other options. I encourage any club who is tired of software that requires an “expert” user to consider this.

Doug G.Kenwood Swim Club

Going with SwimTopia was best decision we ever made. The website enables us to do team management of all aspects of our swim team. We were able to streamline registration, finally becoming paperless, stay on top of volunteer assignments, and availability of parents.

Tony S.Cedar Creek Stingrays

Last year, our summer league team adopted SwimTopia and went from four separate registration, email communication, instant communication, and team management systems to one. The functionality is intuitive, mobile and, best of all, easy to learn. Our coaches, reps, and parents have all been very pleased!

Jennifer B.Windyrush Dolphins

Product Tour Menu

Overview
Custom Website
Online Registration
Communications
Volunteer Management
Calendar
Meet Entries & Event RSVPs
Meet Maestro Meet Management
HY-TEK Compatibility
Timing System Integrations
Rosters & Account Management
USA Swimming Integration
Parent Portal
Merchandise Sales
Payment Processing
Mobile App
Security
Leagues
Support

SwimTopia for Teams
SwimTopia for Leagues
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SwimTopia Mobile App

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